4/25/2023 – BuiltOnAir Live Podcast Full Show – S14-E03

Duration: 64 minutes

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In This Episode

Welcome to the BuiltOnAir Podcast, the live show.  The BuiltOnAir Podcast is a live weekly show highlighting everything happening in the Airtable world.

Check us out at BuiltOnAir.com. Join our community, join our Slack Channel, and meet your fellow Airtable fans.

Todays Hosts

Alli Alosa – Hi there! I’m Alli 🙂 I’m a fine artist turned “techie” with a passion for organization and automation. I’m also proud to be a Community Leader in the Airtable forum, and a co-host of the BuiltOnAir podcast. My favorite part about being an Airtable consultant and developer is that I get to talk with people from all sorts of industries, and each project is an opportunity to learn how a business works.

Kamille Parks – I am an Airtable Community Forums Leader and the developer behind the custom Airtable app “Scheduler”, one of the winning projects in the Airtable Custom Blocks Contest now widely available on the Marketplace. I focus on building simple scripts, automations, and custom apps for Airtable that streamline data entry and everyday workflows.

Dan Fellars – I am the Founder of Openside, On2Air, and BuiltOnAir. I love automation and software. When not coding the next feature of On2Air, I love spending time with my wife and kids and golfing.

Show Segments

Round The Bases – 00:03:18 –

Base Showcase – 00:28:50 –

We dive into a full working base that will Scott Rose will showcase some ways to incorporate AI and ChatGPT within Airtable.

Audience Questions – 00:48:37 –

answers the Airtable question: “How to build an Inventory check in/out system”

View the question in the community

Answer: Kamille will walk through how to manage the process of checking in/out items from inventory.

Field Focus – 00:59:17 –

A deep dive into the Formula Best Practices Formula – Alli will share some best practices for working with formulas 

Full Segment Details

Segment: Round The Bases

Start Time: 00:03:18

Roundup of what’s happening in the Airtable communities – Airtable, BuiltOnAir, Reddit, Facebook, YouTube, and Twitter.

Segment: Base Showcase

Start Time: 00:28:50

ChatGPT in Airtable

We dive into a full working base that will Scott Rose will showcase some ways to incorporate AI and ChatGPT within Airtable.

Segment: Audience Questions

Start Time: 00:48:37

Airtable Question – How to build an Inventory check in/out system

answers the Airtable question: “How to build an Inventory check in/out system”

View the question in the community

Answer: Kamille will walk through how to manage the process of checking in/out items from inventory.

Segment: Field Focus

Start Time: 00:59:17

Learn about the Formula Best Practices – Alli will share some best practices for working with formulas

A deep dive into the Formula Best Practices Formula – Alli will share some best practices for working with formulas 

Full Transcription

The full transcription for the show can be found here:

[00:01:40] All right, welcome to BuiltOnAir
[00:01:43] Podcast season 14 episode three.
[00:01:45] Good to be back with you.
[00:01:47] We've got a full house today,
[00:01:49] Kamille and Alli back as
[00:01:50] always.
[00:01:51] Welcome.
[00:01:52] Hello
[00:01:53] and we have our regular
[00:01:55] guest host, Scott Rose
[00:01:57] back again. Welcome back, Scott.
[00:01:59] Hi there. Thanks.
[00:02:00] I'm excited to be here.
[00:02:02] Always, good to have you back.
[00:02:03] We've got a good show for you today.
[00:02:06] We'll go through what we're
[00:02:07] gonna be talking about
[00:02:09] the BuiltOnAir Podcast.
[00:02:10] We typically go through
[00:02:11] four different segments
[00:02:13] and keep you up to date on everything
[00:02:15] Airtable. We always start with,
[00:02:17] oh, we had an error.
[00:02:19] We always start with
[00:02:20] our Round the Bases which the,
[00:02:21] the screenshot didn't come up for.
[00:02:24] And then we, and then we'll go through
[00:02:27] our On2Air spotlight and then
[00:02:29] Scott's gonna showcase a,
[00:02:31] a base for us and how he uses A I
[00:02:34] with one of his clients.
[00:02:37] And then Kamille is gonna answer
[00:02:39] an audience questions on inventory
[00:02:42] and then a quick shout out
[00:02:43] for our community. And then finally,
[00:02:45] Alli is gonna walk us through
[00:02:47] some formula best practices.
[00:02:50] So with that, I don't have my screen.
[00:02:52] Sometimes this is a bug in Airtable.
[00:02:55] Sometimes when you push an,
[00:02:57] an attachment,
[00:02:58] it doesn't actually go through.
[00:03:00] And that's what happens when
[00:03:02] I create these things.
[00:03:03] It didn't, it didn't,
[00:03:05] it didn't take. And so I have to
[00:03:07] redo it and I didn't see that.
[00:03:09] So
[00:03:11] that's all right.
[00:03:12] We will go through it. So,
[00:03:15] this weekend, this Friday looks
[00:03:17] like there's an outage.
[00:03:19] So get ready for that.
[00:03:20] If you thought you were going to
[00:03:23] be working Friday evening, take a break.
[00:03:27] I'm talking to you Kamille.
[00:03:30] Well,
[00:03:32] they never let me do my work
[00:03:34] when I think I want to do it.
[00:03:37] Don't be, don't be crazy.
[00:03:40] Yeah.
[00:03:41] So that's that. And then,
[00:03:44] and then DareTable, they've got
[00:03:45] an announcement for that.
[00:03:47] I think all of us,
[00:03:48] but Scott Scott,
[00:03:49] you're not making it right.
[00:03:50] I will not be able to make it
[00:03:52] this year, unfortunately,
[00:03:53] but I'm, I'm signing up,
[00:03:55] for next year, for sure.
[00:03:57] We still, I don't think we've met
[00:03:59] yet in person yet.
[00:04:00] Scott, we gotta make that
[00:04:01] happen.
[00:04:02] That is amazing.
[00:04:05] What was that?
[00:04:06] I
[00:04:07] all
[00:04:07] I said he alludes us.
[00:04:10] Very soon.
[00:04:12] I know after all these years,
[00:04:13] I haven't met any of you guys in person.
[00:04:15] Crazy.
[00:04:17] That's
[00:04:17] right. Let's make that happen.
[00:04:19] Yeah, it was a pretty slow week. No,
[00:04:24] as far as I'm aware of
[00:04:26] no feature releases,
[00:04:28] I don't think anything got
[00:04:29] pushed last week.
[00:04:30] I know there's rumblings in a
[00:04:32] couple of weeks we can't
[00:04:33] yet talk about, but there are
[00:04:35] some big changes coming.
[00:04:38] So stay tuned
[00:04:39] sometime in May, I'm guessing.
[00:04:42] But, yeah, I think maybe
[00:04:44] they're, they're holding off
[00:04:46] everything till,
[00:04:47] till the next big push. So
[00:04:49] usually they'll trickle in
[00:04:50] some smaller features,
[00:04:52] but I haven't seen anything
[00:04:53] come through.
[00:04:55] So, because there's nothing
[00:04:57] new to talk about
[00:04:58] this week, Everything that I kind of
[00:05:01] noticed was a little bit more on the
[00:05:03] negative side. So maybe it's
[00:05:04] appropriate that Scott's joining us today,
[00:05:07] Scott's got a good reputation of
[00:05:09] of finding the,
[00:05:10] the kinks in the armor with,
[00:05:12] with Airtable.
[00:05:14] But I do it in a very positive way.
[00:05:16] You do. You do.
[00:05:18] I
[00:05:19] present it positively.
[00:05:21] Yep. Yep. That's right.
[00:05:23] There's always room for improvement.
[00:05:25] There's always, there's always room.
[00:05:26] So we're gonna be talking
[00:05:27] a little bit about that.
[00:05:28] That just happened that
[00:05:29] everything I picked up once
[00:05:31] I realized I saw them all together,
[00:05:32] I was like,
[00:05:33] oh, this is gonna be a, a little bit
[00:05:36] of a bashing session. But
[00:05:38] that's all right. We're doing it
[00:05:40] in a positive way with the intent to,
[00:05:42] to make things better.
[00:05:43] So,
[00:05:44] Scott, since you're here,
[00:05:46] we'll start with
[00:05:47] with one of the things you
[00:05:49] brought up in your TableForums,
[00:05:51] talking about some of the limits
[00:05:53] with the interfaces, you wanna give a
[00:05:55] summary of what's going on here.
[00:05:57] Yeah, I I actually was not the
[00:05:59] one who discovered this,
[00:06:00] there was another person
[00:06:01] in the Airtables community
[00:06:04] that discovered that
[00:06:06] there's actually a limit to the number
[00:06:08] of pages you can have in your interfaces.
[00:06:10] Airtable published this limit
[00:06:12] in their support pages.
[00:06:14] They said there's 50
[00:06:15] pages per interface.
[00:06:18] And I think that everybody
[00:06:20] just assumed that that meant a full
[00:06:24] page. You know,
[00:06:25] when you create like an interface,
[00:06:26] I like to call them interface groups.
[00:06:29] You know, when you, even though I know
[00:06:30] that's not technically a correct term,
[00:06:32] but when you create like an
[00:06:34] interface group,
[00:06:34] you can have those pages going
[00:06:35] across the top of the screen.
[00:06:38] And I think that everybody thought
[00:06:40] that they meant
[00:06:41] when there was a limit of 50
[00:06:42] pages, it was 50 different
[00:06:45] tabs, you know, going across the top
[00:06:47] because each one is called a page by
[00:06:50] Airtable themselves.
[00:06:51] So somebody in the official Airtable
[00:06:53] community found out they
[00:06:55] actually hit that limit
[00:06:56] and they only had like,
[00:06:58] I don't know, like 10 or 20 tabs
[00:07:00] going off the top.
[00:07:01] It turns out that Airtable
[00:07:03] is counting
[00:07:04] certain elements on your page as
[00:07:09] a page.
[00:07:11] So if you click on that link
[00:07:13] right there
[00:07:13] to go to the Airtable community,
[00:07:15] he actually did a lot of,
[00:07:16] he did a big deep dive into this.
[00:07:19] And if you scroll
[00:07:19] down, he actually listed what counts
[00:07:22] towards the limits or at least what he
[00:07:24] believes.
[00:07:26] And so if you scroll down a little bit
[00:07:29] more further in this thread,
[00:07:31] he will actually show you,
[00:07:35] oh, I think it's what he
[00:07:36] highlighted in green there.
[00:07:37] It's
[00:07:38] any
[00:07:40] unique open record details pages.
[00:07:42] So any of those pages that slide over or
[00:07:44] create a new,
[00:07:46] you know, they take up the full screen
[00:07:49] to zoom into the details that counts
[00:07:51] as a page. Also anything that's an
[00:07:55] add
[00:07:55] record view.
[00:07:58] I
[00:07:58] don't exactly know what he means by that.
[00:08:00] And
[00:08:02] yeah, the form,
[00:08:04] record lists and the record drop downs,
[00:08:07] you can have that plus icon that
[00:08:09] allows you to add new
[00:08:11] and it links to a new form
[00:08:12] and that, that is
[00:08:15] a page.
[00:08:16] Gotcha.
[00:08:19] So there's a lot of little embedded thing,
[00:08:22] you know, basically these are things
[00:08:24] that are sort of embedded
[00:08:26] in your other pages, that sort of,
[00:08:28] I guess,
[00:08:29] I guess it sort of makes sense, right?
[00:08:31] Because they come up as their own pages.
[00:08:36] And so that all counts
[00:08:37] towards the limit. So
[00:08:39] my clients haven't hit that limit yet,
[00:08:41] but he hit it and he was kind of
[00:08:43] surprised to find that.
[00:08:44] So,
[00:08:46] yeah, it's not, it's not very clear
[00:08:48] like I kind of assumed detail pages count.
[00:08:51] I, I mean, they're called pages,
[00:08:53] but there's no way to see a list of all of
[00:08:56] your detailed pages.
[00:08:57] You kind of have to remember
[00:08:59] which element links to a
[00:09:00] particular detail page for you to,
[00:09:03] like, get there.
[00:09:04] So, if you hit the 50 limit,
[00:09:06] I mean, good luck trying to pare it down.
[00:09:09] I really don't know what the best
[00:09:10] practice
[00:09:11] on that is. If you have 22 regular pages
[00:09:14] and then figuring out where the other,
[00:09:17] you know, 28 are.
[00:09:18] I, I don't, I don't know,
[00:09:20] I don't know what you do there.
[00:09:23] Yeah.
[00:09:25] Yeah, because who's gonna,
[00:09:27] yeah, I mean, even just
[00:09:29] showing you what your pages
[00:09:30] are instead of just saying
[00:09:32] you hit the limit and
[00:09:33] you're like, what?
[00:09:35] Yeah.
[00:09:36] Yeah,
[00:09:37] I guess this is real. Yeah,
[00:09:39] it's interesting.
[00:09:41] Because, you know, I guess
[00:09:43] the people that are really
[00:09:44] heavily using interfaces
[00:09:46] in their organization might really hit
[00:09:48] this very quickly. Actually,
[00:09:50] it's possible.
[00:09:52] Yeah.
[00:09:52] Yeah. If you're customizing
[00:09:55] each detail for each, like
[00:09:57] possible, like step in the process
[00:09:59] or by potential approver
[00:10:01] or things like that
[00:10:02] then, yeah, I could definitely see
[00:10:05] hitting 50
[00:10:07] not necessarily quickly
[00:10:08] but easily. I'd say, I think you're,
[00:10:10] you're more likely gonna hit 50
[00:10:13] interface pages
[00:10:14] than you might with like 500
[00:10:15] fields per table.
[00:10:17] I don't think that's ever happened
[00:10:19] to me yet, but I can definitely see me
[00:10:20] running into 50 pages per interface.
[00:10:23] Yeah.
[00:10:24] Yeah.
[00:10:26] Yeah, especially.
[00:10:29] Well, that's, that's definitely something
[00:10:31] worth keeping an eye on,
[00:10:33] see how that progresses.
[00:10:36] Yeah, hopefully they'll at
[00:10:38] some point increase that limit.
[00:10:41] Or just make it easier to find
[00:10:43] where all your detail pages are.
[00:10:44] Like, I think that's step one,
[00:10:47] even before you increase the limit,
[00:10:49] I want to be able to
[00:10:50] find the things that I
[00:10:51] built.
[00:10:51] Sometimes they get orphaned
[00:10:53] and then I'll never see them again.
[00:10:55] Yeah, that's such a great point
[00:10:56] because you're right.
[00:10:57] If you hit that limit and
[00:10:58] you can't find them.
[00:10:59] How are you gonna scour back
[00:11:01] through everything to even
[00:11:01] find it? Yeah.
[00:11:03] Right. Right.
[00:11:04] Yeah. So if they're tracking them,
[00:11:06] I mean, if it was 50 across the top,
[00:11:08] like, I think that's very reasonable.
[00:11:12] So,
[00:11:14] yeah.
[00:11:15] All right,
[00:11:16] Scott. Any, any update on
[00:11:18] Table Forums, anything else worth?
[00:11:20] I'm so excited that so many people
[00:11:22] are coming over to Table Forums.
[00:11:25] It's a great place
[00:11:26] I feel for us to have like
[00:11:28] ongoing conversations. It's
[00:11:31] about anything Airtable related
[00:11:33] and lots of new people are showing up.
[00:11:36] Dan, you're a cosponsor
[00:11:37] of Table Forums. Any thoughts on,
[00:11:40] on your end?
[00:11:41] Yeah, we need to do more to,
[00:11:43] to promote it. I know you're busy.
[00:11:45] I'm busy. But yeah, we definitely,
[00:11:47] I still, I mean,
[00:11:49] you know, we love, we love Airtable but
[00:11:53] this forum is just not getting,
[00:11:55] getting the use that it should.
[00:11:57] And so if you
[00:11:58] are looking for answers and,
[00:12:00] and asking questions
[00:12:02] on the community forum,
[00:12:03] maybe try posting on both places
[00:12:05] and see, see what kind of
[00:12:07] response you get it's
[00:12:08] worth
[00:12:09] worth trying. So,
[00:12:11] yeah, I think that there's more.
[00:12:12] I, oh, I'm sorry, what were you gonna say?
[00:12:14] I was just gonna say
[00:12:16] I'll take this moment to reiterate my
[00:12:18] first complaint about the new Airtable
[00:12:20] community forums. Is that the font size
[00:12:23] is so
[00:12:24] massive for no reason
[00:12:27] why?
[00:12:31] I know. I know.
[00:12:32] And also you, you have to sign in
[00:12:34] every time you go back to it.
[00:12:35] Which is great.
[00:12:36] Yeah, it never remembers that
[00:12:38] I've accepted the cookies. Exactly.
[00:12:41] I think one of the great things about
[00:12:44] TableForums is that the most active
[00:12:46] conversations bubble up
[00:12:48] to the top the most recent conversations,
[00:12:50] I mean,
[00:12:51] and so you always know like what
[00:12:54] is on people's minds,
[00:12:56] what is going on?
[00:12:57] It enables conversations to continue.
[00:12:59] Whereas in the Airtable forum,
[00:13:02] it's,
[00:13:03] it, once something is posted, it just
[00:13:07] essentially disappears
[00:13:08] because it's just by date
[00:13:10] that the date of the original posting.
[00:13:13] Yeah.
[00:13:14] And I think we have more experts
[00:13:16] hanging out in TableForums than in the
[00:13:18] community forms.
[00:13:19] So I think that people
[00:13:20] are getting much quicker
[00:13:22] answers to their questions,
[00:13:23] much more thorough
[00:13:25] responses to their questions.
[00:13:27] It's hard to type up
[00:13:29] lengthy responses in the
[00:13:30] official Airtable forums, I find.
[00:13:33] It's also very hard to type
[00:13:35] in code, which is why I stopped.
[00:13:38] It's almost impossible. Yeah.
[00:13:42] Well, here's, here's
[00:13:46] there are some getting responses.
[00:13:48] So and this one actually got
[00:13:50] a
[00:13:50] response from Airtable.
[00:13:51] So that's good to see.
[00:13:53] Oh, wow, that's a surprise.
[00:13:56] Very good.
[00:13:57] All right. Yeah. Check out TableForums,
[00:14:00] tableforums.com or air.tableforums.com
[00:14:03] good stuff going on there.
[00:14:05] Moving on to the
[00:14:07] BuiltOnAir Slack community.
[00:14:10] This is a good one also.
[00:14:13] Not, not so much of a,
[00:14:15] of a bash but
[00:14:17] Hannah from our group posted
[00:14:19] so what Airtable opinion has you like
[00:14:22] this?
[00:14:23] Basically being attacked by, by the crowd.
[00:14:26] And so some comments on there,
[00:14:29] Rebecca says, doesn't scale intuitively.
[00:14:34] Jen Rudd says, sometimes
[00:14:36] Airtable isn't the answer.
[00:14:38] I said what I said.
[00:14:44] Justin, the opinion
[00:14:46] that goes contrary to the
[00:14:47] amount of feedback that they
[00:14:49] received from those who they
[00:14:51] specifically sought out
[00:14:52] for their feedback.
[00:14:54] Good one.
[00:14:55] The single source of truth is a myth.
[00:14:59] That's an interesting one from Ben Bailey.
[00:15:02] What do you think he means by that?
[00:15:04] I'm not sure. I think
[00:15:06] Airtable kind of in the recent
[00:15:09] push for certain,
[00:15:13] you know, product enhancements.
[00:15:14] They're saying we're gonna
[00:15:16] try and get you to
[00:15:16] where you can have a
[00:15:18] single source of truth, meaning
[00:15:19] you can rely on the data
[00:15:21] that you're sending from
[00:15:22] one base to another or from
[00:15:25] one base to whatever your external
[00:15:27] pieces of your configuration are. And
[00:15:30] I think what Ben is
[00:15:31] getting at is like that's
[00:15:33] really hard to maintain. Not necessarily
[00:15:36] all on Airtable swap but just like,
[00:15:38] you know, human nature,
[00:15:39] it's like I'll, I'll reach for the thing
[00:15:41] that's closest to me and not
[00:15:42] necessarily the one that's
[00:15:44] in its perfect little box that's,
[00:15:46] you know,
[00:15:47] with a spotlight on it.
[00:15:48] If the other thing is closer,
[00:15:50] I'm probably gonna go
[00:15:51] there.
[00:15:51] So it's really hard to maintain, a
[00:15:55] single source of truth.
[00:15:57] Especially with Airtable like today.
[00:16:00] You, you can get close with that
[00:16:03] exact inflection of voice.
[00:16:05] Yeah.
[00:16:07] Yeah,
[00:16:08] I wonder.
[00:16:09] Yeah.
[00:16:10] Well, I'm sorry,
[00:16:10] go ahead.
[00:16:11] I was just saying it's good
[00:16:13] to aim for and I think
[00:16:14] different implementations of Airtable can,
[00:16:17] you know, waver off of that
[00:16:19] very easily depending on
[00:16:21] someone's com comfortable
[00:16:22] with the product.
[00:16:25] Yeah, I totally agree.
[00:16:27] I wonder if Airtable sort of
[00:16:28] agrees with Ben because,
[00:16:30] I don't think they're advertising
[00:16:32] on their homepage anymore
[00:16:33] that it's the single
[00:16:33] source of truth.
[00:16:34] But that was their big ad
[00:16:36] or that was their big slogan on
[00:16:38] their home page for a very long time.
[00:16:40] I don't know. I don't remember
[00:16:41] what they changed it to but it's not,
[00:16:42] it doesn't say single
[00:16:43] source of truth anymore.
[00:16:45] Let's see.
[00:16:50] Connect everything, achieve anything
[00:16:53] that's actually better.
[00:16:55] That's much better.
[00:16:56] I
[00:16:57] don't know, it feels very,
[00:17:01] I don't know.
[00:17:02] Anything is possible.
[00:17:07] There should be an asterisk
[00:17:09] of that if you know javascript
[00:17:10] or you use make
[00:17:11] or Zapier.
[00:17:12] Or you, you don't need more than
[00:17:15] a couple 100,000 rows. All right.
[00:17:17] That too.
[00:17:18] All you need to do is add those
[00:17:20] three little asterisks
[00:17:21] at the bottom and we're
[00:17:22] set
[00:17:23] the shell of anything is possible.
[00:17:29] That's right. That's right. Good stuff.
[00:17:31] All right, let's move on
[00:17:33] next one coming from Reddit.
[00:17:36] What missing features
[00:17:37] are a real pain point for you?
[00:17:40] I know we should,
[00:17:41] we should link this,
[00:17:42] you should post on here.
[00:17:43] You're, you're, you've got a list
[00:17:45] running right in the TableForums?
[00:17:46] That's a great idea. Yeah,
[00:17:48] we have a running list
[00:17:49] and one of the Airtable
[00:17:50] engineers told me
[00:17:51] that he is monitoring the list.
[00:17:53] It's up at the top under
[00:17:56] a general discussion I believe.
[00:18:01] Oh there it is pinned list
[00:18:03] your top Airtable feature requests
[00:18:05] here. There you go.
[00:18:08] You got 100 you only put 10 in here.
[00:18:11] So you've got many more to go.
[00:18:14] Many more. I want to give
[00:18:15] other people opportunity.
[00:18:18] Yeah. So this list is being added to
[00:18:22] so good commentary there.
[00:18:24] Yeah, and Reddit. Yeah,
[00:18:26] like this is like one of the most
[00:18:28] active posts on on Reddit.
[00:18:30] It's got almost 60 comments.
[00:18:33] So that's the, that's the thing
[00:18:35] about Airtable is like people love it,
[00:18:37] but there sure is a lot to
[00:18:39] not like as well and want better.
[00:18:42] I
[00:18:43] the first one
[00:18:46] confuses me a little bit.
[00:18:47] Can't auto link records
[00:18:49] between two tables seems
[00:18:50] pretty basic to do.
[00:18:52] You can, you can't auto link
[00:18:54] two records within the same table.
[00:18:56] That to me feels like
[00:18:57] I want that yesterday.
[00:19:00] But why,
[00:19:02] what would be the use case
[00:19:04] for needing to auto link things
[00:19:06] like where you can't
[00:19:07] just
[00:19:09] I think what they want is not to
[00:19:12] rely on the,
[00:19:13] the value that you type in to be
[00:19:15] the primary key.
[00:19:16] I think they wanna say like
[00:19:18] use any other field other than the
[00:19:21] primary field
[00:19:22] because that you could do that
[00:19:24] in most other implementations.
[00:19:27] Yeah,
[00:19:28] yeah, I'm willing to let that one go,
[00:19:30] but I do think we need a auto link within
[00:19:33] the same table. It just seems
[00:19:35] weird that they haven't
[00:19:37] figured that out yet.
[00:19:38] I think what they want to do is
[00:19:40] a join table where you've got
[00:19:42] the middle one but
[00:19:43] from one of them basically
[00:19:45] create that join
[00:19:47] and that second link all in one
[00:19:49] spot
[00:19:51] that, that's my guess
[00:19:53] based off of this, this
[00:19:54] join.
[00:19:57] So yeah, lots of,
[00:19:58] lots of other stuff,
[00:20:01] Scott. What's your favorite?
[00:20:02] What's on your,
[00:20:03] what's on the top of your list?
[00:20:04] Is it still
[00:20:06] is it still oh, those, yeah,
[00:20:09] probably. Let me see.
[00:20:11] What was my number one.
[00:20:14] Column header, title wrapping.
[00:20:18] Yeah, that's more of a cosmetic thing.
[00:20:20] A lot of my clients have like really wide
[00:20:22] columns
[00:20:23] and it's just a checkbox,
[00:20:25] you know, just to explain what it is.
[00:20:27] Especially if they're doing a lot
[00:20:29] of like numbers, you know,
[00:20:31] and it's like,
[00:20:32] you know, they really need to see
[00:20:34] the full title to know like
[00:20:35] not just for
[00:20:36] columns but for
[00:20:37] not just for checkboxes,
[00:20:38] but for numbers also.
[00:20:40] I think one of the big ones for me is
[00:20:45] I'd really love number six there,
[00:20:47] the dynamic choices
[00:20:48] and linked record fields,
[00:20:49] your product On2Air forms
[00:20:51] allows that which is awesome
[00:20:53] that gives you the ability to
[00:20:56] like in one field,
[00:20:57] let's say you're choosing
[00:20:59] like the make of a car,
[00:21:00] I think, like make and model
[00:21:02] of a car, two different fields.
[00:21:03] In the first column,
[00:21:04] you could choose the make.
[00:21:05] So you choose Toyota,
[00:21:06] but then by the time you get to
[00:21:07] the second column,
[00:21:08] which is the model, it only shows you
[00:21:11] the models that
[00:21:12] are
[00:21:13] Toyota models.
[00:21:14] So
[00:21:16] you know, it guides somebody
[00:21:17] through the process
[00:21:19] in two different fields.
[00:21:20] So that's an incredible feature
[00:21:22] of On2Air Forms which my clients love
[00:21:24] and it, it, but it would be cool
[00:21:26] for that to be natively built into the
[00:21:28] product.
[00:21:29] Yeah,
[00:21:30] I
[00:21:31] think that might be what the Reddit
[00:21:33] comment might be referring to.
[00:21:34] It's kind of that double layer linking.
[00:21:39] Somewhat related
[00:21:40] the conditional look up,
[00:21:42] conditional roll up and conditional
[00:21:44] counts can be like all right,
[00:21:47] only count these records
[00:21:48] if that record's value
[00:21:50] for whatever field is X Y or Z.
[00:21:52] But they can't
[00:21:53] include conditions for the record
[00:21:56] in which
[00:21:56] you're linking. So
[00:21:58] it would be great if like
[00:22:00] you could have a look up
[00:22:01] that says, all right, here's all the,
[00:22:03] the Camry models that we have in stock,
[00:22:05] but I'm only looking for the year,
[00:22:07] I don't know, 2016
[00:22:09] because the record I'm linking to says
[00:22:11] 2016, that's not something
[00:22:13] you could currently do.
[00:22:14] So
[00:22:15] I think it all sort of
[00:22:17] goes into dynamic choice
[00:22:19] in being able to get that
[00:22:22] in there outside of just
[00:22:24] automation conditions
[00:22:25] which allow you to, you know, do it,
[00:22:27] you know, pretty well.
[00:22:28] But it's not filtered through
[00:22:30] other pieces of the
[00:22:31] product.
[00:22:33] Yeah.
[00:22:36] Yeah, definitely. I mean,
[00:22:38] that's the thing with a product like this.
[00:22:40] Like
[00:22:41] I do give empathy to the
[00:22:43] development team at Airtable of
[00:22:46] so many requests.
[00:22:47] So many use cases
[00:22:49] like the challenge of trying to prioritize
[00:22:52] features is daunting,
[00:22:53] I would imagine on their part.
[00:22:56] Yeah,
[00:22:57] it's a pretty solid list there,
[00:22:59] Scott though. I have to say,
[00:23:00] I, I agree with everything on that list.
[00:23:03] I think he did a good job
[00:23:05] of having some things that are simple,
[00:23:06] cosmetic things that shouldn't
[00:23:08] realistically take a whole lot
[00:23:10] of lift on their
[00:23:11] part to implement.
[00:23:12] And some things that are difficult
[00:23:14] to do like the, you know,
[00:23:16] dependent choice is, is hard to do.
[00:23:19] But you did a good balance
[00:23:21] instead of 10 things that are like
[00:23:24] throw the whole thing out
[00:23:26] and start over or 10 things that are like,
[00:23:28] I want more green.
[00:23:31] Sometimes you want a mix
[00:23:34] the,
[00:23:35] the automation error notifications,
[00:23:37] that would be
[00:23:38] amazing to pick whoever
[00:23:40] receives those.
[00:23:41] But I also want the ability to search
[00:23:43] through
[00:23:45] automation runs the history.
[00:23:47] You can't do anything with it.
[00:23:49] If you think something
[00:23:50] happened three days ago
[00:23:51] and maybe that automation
[00:23:53] runs like every 15 minutes
[00:23:54] you've got to scroll,
[00:23:55] scroll, scroll, scroll.
[00:23:55] And then
[00:23:56] guess.
[00:23:57] It's just ridiculous.
[00:23:59] Yeah, that's a thing.
[00:24:00] You also can't search for the name
[00:24:03] of an automation.
[00:24:04] That left side panel does
[00:24:05] not have a search bar.
[00:24:07] Even though I think the limit
[00:24:09] for automation is also 50.
[00:24:10] Yeah,
[00:24:11] that's a lot to scroll through.
[00:24:13] And you know, they're all made,
[00:24:16] they might have long names.
[00:24:18] I'm just saying search bars,
[00:24:19] put them everywhere and not all
[00:24:21] of the search boxes
[00:24:22] in Airtable have an X
[00:24:24] icon to clear out your search.
[00:24:25] Sometimes you have to
[00:24:27] select all your text to
[00:24:28] delete.
[00:24:29] Why?
[00:24:31] Why?
[00:24:33] Why?
[00:24:34] My
[00:24:35] Yeah, I got
[00:24:36] one person needs to go through
[00:24:38] and just make everything
[00:24:39] consistent through the
[00:24:40] product
[00:24:42] like in interfaces. You know
[00:24:43] that sometimes
[00:24:44] you can drag things like in the
[00:24:45] right margin there.
[00:24:46] Sometimes you drag things from the right.
[00:24:48] Sometimes you drag things from the left.
[00:24:50] Sometimes it's just an eyeball
[00:24:52] to show and high things.
[00:24:56] It's like a little green slider.
[00:24:58] Sometimes it's an eyeball.
[00:25:00] Interfaces is all over the place for me.
[00:25:03] I love them. I use them all the time.
[00:25:04] But there's so many little things
[00:25:06] that are inconsistent that bother me so
[00:25:09] badly. Like, even with the new layouts,
[00:25:11] like the new, like list
[00:25:13] and gallery and kind of be
[00:25:15] layouts, like when you pick
[00:25:16] from the top
[00:25:17] of when you're creating a new one,
[00:25:18] they're at the very top.
[00:25:20] You can't,
[00:25:21] you can't drag any other
[00:25:22] elements onto those pages.
[00:25:24] And you, like, if you create one
[00:25:26] and then the opposite,
[00:25:27] when you do create a
[00:25:28] page that's blank or whatever
[00:25:29] and you drag a list view on,
[00:25:31] you don't have any of
[00:25:32] the new features that come with the list.
[00:25:34] If you had just started with the list
[00:25:36] view,
[00:25:36] it's just
[00:25:37] why can't they be the same?
[00:25:41] Yeah, no one knows. No one knows.
[00:25:44] There's a lot of things
[00:25:46] that I do nowadays in
[00:25:47] Airtable that I'm like,
[00:25:48] I don't know how I would
[00:25:49] possibly do this without an
[00:25:50] interface. Like it is a truly great thing
[00:25:53] that they've added to the product.
[00:25:54] And then every now and again, I'll look at
[00:25:57] what you,
[00:25:58] you know, the experience of actually
[00:26:00] building an interface and I'm like,
[00:26:01] hm,
[00:26:02] decisions were made
[00:26:03] and I don't know if I agree.
[00:26:07] Absolutely.
[00:26:09] Yeah. Very challenging.
[00:26:10] Cool. Let's move on.
[00:26:12] I'll, I'll give my top two.
[00:26:15] I think somebody
[00:26:16] posted
[00:26:19] well, similar to Justin's.
[00:26:21] I want,
[00:26:22] I want extensions inside of interfaces
[00:26:25] then that would open up interfaces a ton.
[00:26:29] And then my other one is
[00:26:31] to fix attachments
[00:26:33] so that you can depend on
[00:26:34] attachments and they reliably
[00:26:36] are always submitted and actually show up.
[00:26:39] So we don't get bugs like this.
[00:26:42] Fair
[00:26:45] a fix and a feature.
[00:26:47] That's what we should do is
[00:26:49] fix and feature.
[00:26:50] You have one thing that you want to
[00:26:51] fix and one feature you wanna add.
[00:26:53] Like a new segment. I
[00:26:55] love that. That's a great idea.
[00:26:58] Cool.
[00:26:59] I might add that.
[00:27:01] All right, let's move on.
[00:27:02] Quick shout out to
[00:27:03] On2Air, our primary sponsor.
[00:27:05] It's an all one tool kit
[00:27:06] to run your business on Airtable
[00:27:07] suite of apps
[00:27:08] that help you do more with your business.
[00:27:11] For today's spotlight,
[00:27:12] I was thinking about what I want to show.
[00:27:14] Next week, I think I said last week
[00:27:16] that this week we would announce
[00:27:18] something.
[00:27:19] I mean it, this time
[00:27:20] next week we're gonna,
[00:27:23] so this week,
[00:27:24] I'll give you a,
[00:27:25] I'll give you an Easter egg.
[00:27:26] I'm not gonna mention it,
[00:27:27] but you can see it right now.
[00:27:29] There's something coming next week.
[00:27:31] But this week, I was thinking,
[00:27:33] what, what could I shout out
[00:27:34] that's unique about,
[00:27:35] about our software and our platform?
[00:27:38] And this thing popped up and I said,
[00:27:40] you know what? We have very good support.
[00:27:42] We're very responsive to our clients
[00:27:45] and I know Scott,
[00:27:46] you can maybe attest
[00:27:47] to working with Hannah.
[00:27:49] I was just gonna say
[00:27:50] that you guys have the best support,
[00:27:52] I think out of all the
[00:27:52] Airtable ecosystem apps
[00:27:54] that are out there,
[00:27:56] it's like it's immediate
[00:27:58] and we actually found like a couple
[00:28:00] of very minor bugs and you guys fix them
[00:28:02] like within like hours
[00:28:04] of us reporting them.
[00:28:05] Yep, I appreciate that.
[00:28:07] Yeah. So we definitely strive
[00:28:08] to provide good support.
[00:28:10] We have chat built in sometimes.
[00:28:12] You know, that takes more work
[00:28:14] on us to, to be that responsive,
[00:28:16] but we value support. And so
[00:28:19] today, for us,
[00:28:20] for this segment, I wanted to
[00:28:21] give a shout out to those
[00:28:23] behind the scenes, helping out
[00:28:24] Mia is our customer support.
[00:28:27] And then Hannah does
[00:28:29] a ton to, to help our
[00:28:30] customers and occasionally
[00:28:32] I'll jump in as well.
[00:28:33] So just shout out to them and,
[00:28:35] and the great support that,
[00:28:37] that we provide.
[00:28:37] So,
[00:28:38] that is something that comes with
[00:28:41] with On2Air. So worth worth giving a
[00:28:43] shout out there.
[00:28:46] All right,
[00:28:47] Scott's going to take us to the future.
[00:28:51] We're gonna learn a bit,
[00:28:52] we're gonna do,
[00:28:53] we're gonna do another segment or
[00:28:55] another show dedicated
[00:28:57] entirely to Chat GP T.
[00:28:59] Scott couldn't make it there.
[00:29:01] And so, so he was already coming on.
[00:29:03] So we figured we,
[00:29:04] we'd give kind of a precursor to that. So
[00:29:06] this is maybe segment one
[00:29:08] of many more to come
[00:29:10] on on chat GP T I think it's
[00:29:12] going to change
[00:29:14] the software realm and so
[00:29:16] we'll get a glimpse into that.
[00:29:17] If you wanna share your screen, Scott.
[00:29:20] Yes.
[00:29:20] All right.
[00:29:22] Excited to,
[00:29:23] to see it. That's right.
[00:29:25] This is our appetizer to
[00:29:28] to the future of A I.
[00:29:31] So hopefully everybody knows
[00:29:32] what chat G PT is.
[00:29:33] We've talked about it
[00:29:34] here.
[00:29:35] I don't think you're sharing yet, Scott.
[00:29:38] Ok. Hold
[00:29:39] on a
[00:29:39] second.
[00:29:41] Good.
[00:29:42] Can you, now? You can see it.
[00:29:44] Yeah. Now we can see
[00:29:45] if you want to switch.
[00:29:46] Oh, cool. Oh, there,
[00:29:48] now we did the mirror thing. Here we go.
[00:29:50] I was like, oh, i
[00:29:51] t's not doing the mirror thing. Ok.
[00:29:53] I'm sorry, Dan, were you?
[00:29:54] You were gonna say something else?
[00:29:55] No, go for
[00:29:56] it.
[00:29:56] Oh
[00:29:57] yeah,
[00:29:58] cool. So, yeah,
[00:29:59] it's so funny because
[00:30:01] we're, we're in such the infancy of
[00:30:04] this chat GP T /A I world. And
[00:30:07] so like what I'm about
[00:30:09] to show you today is,
[00:30:10] you know, we're probably gonna
[00:30:12] be looking at this like a year
[00:30:13] from now and just
[00:30:13] like laughing at this
[00:30:15] is just probably
[00:30:16] just scratching the surface.
[00:30:18] You know what we can do with chat GP T
[00:30:20] but one of my clients
[00:30:22] and Dan, it's the client
[00:30:23] that is heavily using On2Air
[00:30:25] forms and they love On2Air forms.
[00:30:28] They really jumped on this chat G PT
[00:30:31] bandwagon and they are currently going
[00:30:33] through their whole
[00:30:35] all their systems
[00:30:36] and they're trying to
[00:30:38] figure out how they can
[00:30:40] use chat GP t even more
[00:30:42] because what they do,
[00:30:45] is the name of the company is
[00:30:47] Sterling Administration.
[00:30:49] And what they do is they
[00:30:50] provide
[00:30:51] in
[00:30:52] home health care
[00:30:53] for patients.
[00:30:55] So like nurses that come to
[00:30:57] people's homes and stay with them
[00:30:59] overnight or stay with them
[00:31:01] during the day, you know, and
[00:31:02] they feed them and give them their
[00:31:05] medication and bathe them and
[00:31:06] check their skin for any problems that,
[00:31:09] that might be happening.
[00:31:11] And so it's, these are nurses
[00:31:14] that go to people's homes.
[00:31:17] And so they want the
[00:31:19] family members of these patients
[00:31:22] to know what's going on,
[00:31:24] they give them regular daily updates.
[00:31:27] And,
[00:31:29] and they want to let them know
[00:31:30] what's working, what's not working,
[00:31:31] any problems that have happened
[00:31:33] while they're in the field,
[00:31:34] while the nurses are
[00:31:35] at the, at the person's home.
[00:31:37] And so there's a,
[00:31:38] they have a lot of automation,
[00:31:40] they're using make.com
[00:31:41] to do most of their automations
[00:31:43] and,
[00:31:45] and they do tons of different things, but
[00:31:47] I want to zoom in on the chat G PT part
[00:31:50] of what they're doing today.
[00:31:52] So what, so this is a sample
[00:31:55] base that I created. I mean,
[00:31:58] this is actually the base
[00:31:59] they use, but I just put fake data in it.
[00:32:01] And
[00:32:02] so basically,
[00:32:03] here's like a bunch of patients
[00:32:06] and what they've done
[00:32:08] for these nurses is
[00:32:10] which is very cool is they've actually
[00:32:12] created a QR codes for each patient
[00:32:17] and they're not actually using
[00:32:18] interfaces for their nurses.
[00:32:20] I just wanted to show you what,
[00:32:21] you know what the QR code
[00:32:23] would look like.
[00:32:24] And what happens is when the nurse,
[00:32:25] whenever the nurse has something
[00:32:27] to report,
[00:32:28] these QR codes are at the patient's
[00:32:31] homes.
[00:32:32] And so throughout the day,
[00:32:35] the nurse will scan the QR code
[00:32:37] or they can bookmark the URL
[00:32:38] that's linked to
[00:32:39] that QR code
[00:32:40] and it'll take them to a form.
[00:32:42] And this part is still using type form.
[00:32:44] They haven't moved everything over to
[00:32:47] On2Air
[00:32:47] forms yet,
[00:32:48] but they are in the process of doing that.
[00:32:50] And
[00:32:51] so the person will select
[00:32:53] their name from the list. They're,
[00:32:55] they're a caregiver,
[00:32:57] they're a nurse
[00:32:58] and then they choose what they want to
[00:33:00] happen. So they're doing this.
[00:33:01] So the nurses are doing this
[00:33:03] from their phone,
[00:33:03] they'll just scan the QR code
[00:33:05] and they might be making an update.
[00:33:07] If they can also retrieve
[00:33:09] a summary update,
[00:33:10] so they get will get in a text
[00:33:11] message or an email based
[00:33:13] on what happened the day
[00:33:15] before because the nurse who
[00:33:17] came
[00:33:17] before might not have been them,
[00:33:19] they can also get the whole
[00:33:21] week leading up to
[00:33:21] them being there.
[00:33:23] And they can also see the
[00:33:24] most recent notes. So it's very,
[00:33:26] very comprehensive what they can do.
[00:33:28] And so the nurse might be making an update
[00:33:32] and
[00:33:33] this is where they can select,
[00:33:37] oh, I was gonna jump this over here.
[00:33:41] oh, they can do all these
[00:33:42] different things, but
[00:33:44] we click on, make client update
[00:33:45] again and these are all
[00:33:46] the different things
[00:33:47] that they might be logging during the day
[00:33:50] and they also will clock in
[00:33:52] and clock out as well.
[00:33:54] All of this information,
[00:33:55] even though it's starting
[00:33:56] here in type form,
[00:33:57] all of this information gets logged,
[00:33:59] in Airtable and then it gets
[00:34:01] aggregated and there's like
[00:34:03] I was saying earlier,
[00:34:04] there's daily emails,
[00:34:05] all sorts of cool things
[00:34:07] that happen that are all automated.
[00:34:09] And so for today's demo,
[00:34:11] I wanted to show what happens
[00:34:13] with medication
[00:34:14] because they want to monitor
[00:34:15] whether positive things
[00:34:16] are happening during the
[00:34:17] day or negative things.
[00:34:19] And any one of these things
[00:34:20] could have positive and
[00:34:21] negative outcomes
[00:34:23] to them like a meal. They might
[00:34:25] not, they might,
[00:34:26] the patient might
[00:34:27] not have wanted to eat the meal,
[00:34:28] they might have
[00:34:29] thrown up, you know,
[00:34:30] as something bad,
[00:34:31] something bad might have happened in the
[00:34:33] bathroom. Same thing with medication,
[00:34:35] the person might not have
[00:34:36] taken their medication.
[00:34:38] They might have refused it,
[00:34:39] they might have only had
[00:34:41] half of the medication,
[00:34:42] all sorts of things.
[00:34:43] So for this demo,
[00:34:45] we just have three choices here,
[00:34:46] whether the person refused the medication,
[00:34:49] whether all of it was consumed or
[00:34:50] some of it was consumed.
[00:34:52] So basically they would
[00:34:54] do that information or they would,
[00:34:56] I mean, they would fill out that
[00:34:58] information
[00:34:59] and then they would submit it
[00:35:01] and then this information
[00:35:02] would go into Airtable.
[00:35:03] So basically, if we go back
[00:35:05] into the Airtable base here,
[00:35:07] all this information
[00:35:08] from type form gets
[00:35:10] fed into this staging table.
[00:35:12] And so for the purposes
[00:35:14] of this demo,
[00:35:15] we're just gonna focus on this one
[00:35:16] particular patient.
[00:35:18] Her name is Berna Levier.
[00:35:19] And
[00:35:21] you can see that
[00:35:23] all of these updates
[00:35:25] were medication updates.
[00:35:26] Here's where it would be maybe
[00:35:28] something different like a bathroom
[00:35:30] update or an activity update.
[00:35:31] And
[00:35:32] for medication,
[00:35:34] these are the three options that
[00:35:37] were on that type form.
[00:35:38] And then we have some formulas
[00:35:40] here to figure out
[00:35:41] whether it was a positive
[00:35:42] event
[00:35:43] or a negative event.
[00:35:45] And so these are pretty,
[00:35:47] you know, these are pretty easy
[00:35:49] formulas here.
[00:35:50] It figures out what choices they
[00:35:51] chose. Whether it's positive or negative.
[00:35:55] And then this one determines
[00:35:57] the severity of the negative
[00:36:00] or the positive event.
[00:36:02] So for example,
[00:36:03] this person refused the medication.
[00:36:06] So that was a negative one.
[00:36:07] That this column is either negative
[00:36:10] 1,0, or positive one.
[00:36:11] So it's either negative,
[00:36:12] neutral
[00:36:13] or positive.
[00:36:14] So refusing medication
[00:36:16] is negative one and it's really serious.
[00:36:18] So it went all the way
[00:36:19] down to negative four.
[00:36:20] But if somebody only
[00:36:22] took some of the medication,
[00:36:26] actually, oh, that's interesting.
[00:36:27] This is zero. I think that's
[00:36:30] that's actually probably supposed
[00:36:31] to say negative two there actually.
[00:36:33] So I probably didn't
[00:36:34] set up the demo right.
[00:36:36] But so some medication consumed,
[00:36:37] I guess for this demo
[00:36:39] it's gonna be neutral.
[00:36:40] But technically that's,
[00:36:42] that is negative
[00:36:43] but it's slightly negative.
[00:36:44] So really that should say,
[00:36:46] you know, negative two,
[00:36:47] it's not as bad as negative four
[00:36:49] which is refusing the
[00:36:50] medication.
[00:36:51] So then
[00:36:53] what do we do
[00:36:54] with all this information?
[00:36:56] Like we've got all this information.
[00:36:58] This is happening multiple times
[00:37:00] during the day,
[00:37:00] multiple times during the week.
[00:37:02] And
[00:37:03] they actually have some very
[00:37:05] advanced make automations
[00:37:07] set up that look for
[00:37:09] trends. So they would look at like
[00:37:11] the last three days
[00:37:13] in a row that nurses came
[00:37:14] to the patient's house.
[00:37:16] And if the person is trending
[00:37:18] in a negative direction or
[00:37:20] if there were too many
[00:37:21] negative events in a row,
[00:37:22] they will send an alert text
[00:37:25] message to that patient's family.
[00:37:27] So now we're finally getting
[00:37:29] to the chat GP T part of this,
[00:37:30] that's sort of the
[00:37:31] background
[00:37:32] and
[00:37:33] they have started developing
[00:37:35] a whole bunch of chat G PT integrations.
[00:37:38] I think they have about four
[00:37:40] or five already built in,
[00:37:41] but I'm just gonna show
[00:37:42] you one here today.
[00:37:43] So this is make.com
[00:37:45] and so for today's demo,
[00:37:47] what we're gonna do is
[00:37:49] we're only going to be searching
[00:37:51] for one patient,
[00:37:52] we're gonna be searching for
[00:37:53] the one that we're working with
[00:37:54] Berna Levier.
[00:37:56] But in the real automation
[00:37:58] that they have set up,
[00:38:00] it actually does daily
[00:38:01] searches of, of all of all the patients
[00:38:04] that had activity for that day.
[00:38:06] But for today,
[00:38:07] we're just gonna do one patient.
[00:38:09] And so what it's gonna do is
[00:38:11] it's gonna search
[00:38:12] for that person's records.
[00:38:15] And then we're gonna use
[00:38:17] makes text aggregator,
[00:38:19] which will actually take all
[00:38:21] of the records
[00:38:22] that it found for that particular
[00:38:24] patient.
[00:38:25] And it's gonna aggregate them
[00:38:28] into one gigantic paragraph basically.
[00:38:31] And so it's gonna say the date
[00:38:33] and the time of the event
[00:38:35] and it's gonna give the score,
[00:38:37] you know, whether it was zero,
[00:38:39] positive four, negative four,
[00:38:41] negative two plus two, whatever.
[00:38:43] And it'll be a whole paragraph.
[00:38:46] Listing like every single line in that
[00:38:49] paragraph will be a date
[00:38:50] and the score,
[00:38:52] by the way, in the real system,
[00:38:54] they actually list a lot
[00:38:55] more information here.
[00:38:56] They'll actually list
[00:38:58] like a full sentence,
[00:38:59] an English sentence about what
[00:39:01] happened because they're gonna
[00:39:02] actually send out those emails
[00:39:04] and those text
[00:39:04] messages to people.
[00:39:06] And then this is where we
[00:39:08] build in the chat GP T integration.
[00:39:11] So make has chat GP T
[00:39:13] integration and it's super,
[00:39:16] super easy.
[00:39:17] All you do is
[00:39:19] connect your to chat GP T
[00:39:21] using their API your API key with them.
[00:39:24] And then you just type in
[00:39:28] what you wanna say
[00:39:30] to chat GP T just like you would
[00:39:32] when you go to the chat GP T website.
[00:39:34] And so I'm gonna just expand
[00:39:36] this a little bit. So you can see
[00:39:37] and basically you're explaining
[00:39:40] the chat G PT,
[00:39:41] what you want to happen.
[00:39:42] So what we're trying to do
[00:39:44] in this particular situation is
[00:39:47] we want to create a beautiful
[00:39:50] paragraph or two explaining to the nurse
[00:39:54] what times of day and what days
[00:39:57] of the week the patient
[00:39:59] is usually complying the
[00:40:01] most with consuming their medication.
[00:40:04] And so you can see
[00:40:05] what we've written up here
[00:40:06] to chat G PT. So we're taking
[00:40:09] the key from this aggregator
[00:40:11] which is the patient's name.
[00:40:12] So patient name is a patient
[00:40:14] under our nurses care. So in other words,
[00:40:17] this is all the information
[00:40:19] that chat G PT is gonna receive.
[00:40:20] So this is what we typed up.
[00:40:22] We are monitoring for the
[00:40:24] successful consumption
[00:40:25] of medication and we're
[00:40:26] trying to determine the very best times
[00:40:28] of the day and the very best days of the
[00:40:29] week to ensure full
[00:40:30] consumption of medication
[00:40:32] below is a list of the recent
[00:40:34] attempts to give this
[00:40:35] patient medication along
[00:40:36] with the outcomes.
[00:40:37] And then you can see
[00:40:39] the list is down here.
[00:40:40] So this is the text
[00:40:41] that we're pulling from the aggregator.
[00:40:44] And we say the most important part
[00:40:46] of the list below
[00:40:47] is the update score event,
[00:40:48] the higher the number,
[00:40:49] the better the outcome.
[00:40:51] For example, the patient fully
[00:40:52] complied by consuming
[00:40:53] their full medication,
[00:40:55] the lower the number,
[00:40:56] the more negative outcome. For example,
[00:40:58] the person didn't consume
[00:40:59] their full medication,
[00:41:00] the more negative the number
[00:41:02] is the more serious. The problem is.
[00:41:04] So for example,
[00:41:05] this goes on and on,
[00:41:06] but I'll just read a few more sentences
[00:41:08] here.
[00:41:08] So for example,
[00:41:09] if you add up the update score
[00:41:11] event for a particular day of the
[00:41:12] week, that would mean a particularly
[00:41:14] good day for compliance,
[00:41:15] it would be even more impressive
[00:41:17] to figure out which
[00:41:18] times of each day have the
[00:41:19] most.
[00:41:20] And then here's our request
[00:41:22] down at the bottom.
[00:41:23] Based on this data,
[00:41:25] can you please give us
[00:41:26] the overall best day of the week for
[00:41:28] this patient's compliance?
[00:41:30] Beyond that, please break down
[00:41:32] the very best schedule for best medication
[00:41:34] compliance.
[00:41:35] Days of the week
[00:41:36] and times of the day and,
[00:41:38] and please summarize this in a
[00:41:39] professional brief paragraph
[00:41:41] that we can present
[00:41:42] to the patient's family.
[00:41:43] Ok.
[00:41:43] So I read most of that
[00:41:45] probably didn't need to, but
[00:41:46] you get the gist,
[00:41:47] we're sending all of that information
[00:41:50] to chat GP T
[00:41:51] when the information comes back
[00:41:53] to us in this particular demo,
[00:41:55] it's actually gonna put that information
[00:41:58] into a Google document that we have as
[00:42:00] a template.
[00:42:01] It's gonna put whatever comes back
[00:42:03] from chat GP T at the very top
[00:42:05] of that Google
[00:42:05] document.
[00:42:06] I actually don't have that doc
[00:42:08] document template up in a tab,
[00:42:10] but it's just a template in
[00:42:11] Google Docs
[00:42:12] that's waiting for information.
[00:42:14] And then it also gives the whole
[00:42:16] breakdown of date
[00:42:17] and summary for the person,
[00:42:19] for the person's family
[00:42:20] and then it downloads the file
[00:42:23] as a PDF
[00:42:24] and then it attaches it to an outgoing
[00:42:27] email.
[00:42:27] So let's run this and see what happens.
[00:42:30] So, real quickly, we're gonna go back
[00:42:32] here, we see that Berna Levier has 98
[00:42:38] records
[00:42:39] that are medication related.
[00:42:41] So we're gonna run this
[00:42:42] and it should find all 98 of her records.
[00:42:44] So we're gonna run this
[00:42:47] and well, it did one search
[00:42:48] and if we look at that later,
[00:42:50] we'll see that there's
[00:42:50] 98 records in there,
[00:42:52] this summarized all 98 records
[00:42:55] and it's sending it to Chat GP T
[00:42:57] right now. You can see that Chat G PT is
[00:42:59] currently processing all 98
[00:43:01] of those records and it's evaluating,
[00:43:04] it's evaluating them.
[00:43:06] We only sent Chat G PT one request.
[00:43:08] But you can see this actually
[00:43:09] takes a little bit of time
[00:43:11] because it's going
[00:43:11] through 98 different records
[00:43:13] and it's trying to figure out
[00:43:15] what's going on there.
[00:43:20] Very cool.
[00:43:22] By the way, this might error out.
[00:43:25] They are on the free chat GP T plan.
[00:43:28] We're gonna be upgrading
[00:43:29] to the paid one soon
[00:43:30] and we noticed that if we do
[00:43:33] it too often, it will error out. So
[00:43:36] which is,
[00:43:37] which is why we will be upgrading soon.
[00:43:42] Sometimes when it takes really long.
[00:43:44] Like this, this actually should only take,
[00:43:46] like maybe like 10 seconds or less.
[00:43:48] But when it takes really long,
[00:43:50] like this, we might get.
[00:43:51] So we're gonna see what happens here.
[00:43:55] So, is this a process that
[00:44:02] I was just saying
[00:44:03] is this a process that your clients,
[00:44:05] used to do manually
[00:44:06] and saw the opportunity for
[00:44:08] Chat GPT? Or is this something that
[00:44:10] they, you know, thought oh,
[00:44:11] that would be nice.
[00:44:12] But that would take too much of
[00:44:13] our staff's time
[00:44:14] until they thought, oh,
[00:44:16] maybe we could use.
[00:44:18] That's right. That's right.
[00:44:19] It was, it was gonna be
[00:44:20] saying it was gonna be too,
[00:44:21] take up too much of their time
[00:44:23] and it sort of crossed
[00:44:24] their mind in the past
[00:44:25] but, you know, to analyze
[00:44:27] like hundreds of patients
[00:44:29] and thousands of records and
[00:44:30] try to figure out,
[00:44:32] you know, compliance days
[00:44:34] and things like that
[00:44:35] would have taken such an
[00:44:36] extraordinary amount of time
[00:44:38] that when Chat G PT
[00:44:40] came on the market, they were like
[00:44:42] that was when the light bulb
[00:44:44] went on and they saw it
[00:44:45] as an opportunity to set
[00:44:46] themselves apart from their competition,
[00:44:48] saying we can give you more advanced
[00:44:52] information and more insights
[00:44:54] and more analysis
[00:44:55] into your patients than the,
[00:44:58] than the competitors can.
[00:45:00] So
[00:45:01] that was, that was the light bulb moment.
[00:45:03] And so now they're going through all
[00:45:04] their systems
[00:45:05] trying to figure out, oh,
[00:45:07] these things that were nice
[00:45:09] to have in the past now,
[00:45:10] they can actually start putting them in
[00:45:12] Scott. I wanna, I wanna make sure we get
[00:45:14] to the other segments.
[00:45:16] Do you have the output
[00:45:17] maybe you can share?
[00:45:18] We do the output that actually
[00:45:19] normally doesn't take that long.
[00:45:21] They
[00:45:22] let me try running this one
[00:45:24] more time and see if this will go faster.
[00:45:31] Not, no, not too much faster.
[00:45:32] Yeah. Let me show you
[00:45:33] the output from a previous
[00:45:34] one.
[00:45:35] That's so weird
[00:45:36] because I just ran this like
[00:45:37] 10 times before the show
[00:45:39] to make sure that it's run perfectly.
[00:45:42] It's probably because
[00:45:43] I ran it 10 times before the show.
[00:45:45] Live demos always go perfectly. Right?
[00:45:48] I know.
[00:45:49] This is crazy. I was,
[00:45:50] I was like, so impressed
[00:45:52] with how quick this was and how
[00:45:54] perfect this was
[00:45:56] all morning long.
[00:45:58] So,
[00:45:59] yeah, I'll actually show you
[00:46:01] one of the previous ones that I ran.
[00:46:02] So I'm gonna first stop that
[00:46:04] and I'll go through the history here.
[00:46:08] So here's a bunch of the ones
[00:46:10] that I ran this morning. See,
[00:46:12] here's also where it
[00:46:13] errored out a few times.
[00:46:14] So here's one that was successful
[00:46:15] earlier.
[00:46:17] And
[00:46:18] so now,
[00:46:20] when we go here to the Chat G PT,
[00:46:26] oh, maybe it's,
[00:46:27] maybe that's a problem.
[00:46:28] This isn't even opening up.
[00:46:29] Oh, here we go.
[00:46:30] OK.
[00:46:30] So now when you go in here,
[00:46:33] this is what Chat G PT spits out.
[00:46:35] I'll open this up a little bit.
[00:46:36] And it says based on the data,
[00:46:38] data provided
[00:46:39] the overall best day for Berna
[00:46:41] Levier's medication compliance
[00:46:43] is Wednesday
[00:46:44] with a total update score event of
[00:46:46] 12
[00:46:47] to determine the best schedule
[00:46:48] for medication compliance,
[00:46:49] we analyze the data
[00:46:50] further blah, blah, blah.
[00:46:51] And it says that the best times
[00:46:54] are in the morning between
[00:46:55] eight AM and 10 AM
[00:46:56] and early afternoon between
[00:46:58] one am one pm and three PM
[00:47:00] on Wednesdays and Fridays.
[00:47:02] And then we recommend that
[00:47:04] Bernia Levier take her medication
[00:47:05] at these times as
[00:47:06] they have shown the highest
[00:47:08] compliance rates in the data.
[00:47:10] And then
[00:47:11] it will then it created a PDF file
[00:47:13] of that and sent that off to the client.
[00:47:16] I actually sent that off to me
[00:47:18] although I guess, oh,
[00:47:19] you know what,
[00:47:20] you probably can't see my email where I'm
[00:47:21] showing the PDF file.
[00:47:24] But let me just show you,
[00:47:26] let me see if I stop sharing and then
[00:47:30] try sharing again. Let me just see.
[00:47:33] This works here.
[00:47:38] Let's see.
[00:47:41] Oh, no, wait,
[00:47:42] that's not the right one. Here we go.
[00:47:43] So then this is what the email looks like.
[00:47:46] So it's a daily summary report.
[00:47:47] Participant daily summary.
[00:47:51] This is they're actually gonna
[00:47:53] be sending this out weekly
[00:47:54] instead and then
[00:47:54] here's the overall care score.
[00:47:56] This is pulling all this information
[00:47:58] and then down below
[00:48:00] they'll have the daily.
[00:48:01] It's actually not gonna look like this.
[00:48:03] This is actually just for the demo.
[00:48:05] This will actually have a lot paragraph
[00:48:08] of human readable stuff here.
[00:48:09] So, but this is the part of the
[00:48:12] document where that will be.
[00:48:13] So anyways, I couldn't show
[00:48:16] you that happening live, but
[00:48:18] I guarantee it works
[00:48:22] awesome.
[00:48:23] You see the power and,
[00:48:24] and potential to just do things that yeah,
[00:48:27] really weren't possible before. So
[00:48:31] good stuff. Thank you.
[00:48:32] Thank you Scott
[00:48:33] for sharing that we're gonna move on.
[00:48:36] But yeah, we're gonna do in May.
[00:48:38] We're gonna do another,
[00:48:39] we're gonna do another
[00:48:40] show focused entirely on chat G PT.
[00:48:42] I think we'll have three guests coming on
[00:48:45] there. So
[00:48:45] more to come on this exciting
[00:48:48] new world of A I
[00:48:49] that will be taking our jobs.
[00:48:53] All right, Kamille is gonna walk
[00:48:55] through a question.
[00:48:56] This question actually came
[00:48:57] from Reddit right here on inventory
[00:49:00] check in and check out and Kamille
[00:49:03] knows a thing or two about
[00:49:05] inventory check in and check out.
[00:49:07] Oh, you got it there.
[00:49:09] All right. Yeah, for some reason,
[00:49:13] no matter what I'm doing
[00:49:15] in Airtable or who I'm doing it for
[00:49:17] the only two use cases
[00:49:19] that ever get assigned to me
[00:49:21] are scheduling something and
[00:49:23] doing inventory in some capacity.
[00:49:25] I don't know why.
[00:49:27] But I saw this on Reddit and
[00:49:29] it's a pretty simple prompt.
[00:49:32] Inventory check in
[00:49:34] check out system. Basically they
[00:49:37] are wondering if it's possible to do
[00:49:40] an Airtable based
[00:49:42] inventory system
[00:49:43] and there's not a whole lot in
[00:49:45] this post, as you can see,
[00:49:46] it's pretty short.
[00:49:47] So I don't really know the
[00:49:48] particulars of their specific
[00:49:51] use case other than,
[00:49:53] they are going to be
[00:49:55] using QR and Bar codes.
[00:49:57] And
[00:49:58] I just wanted to sort of point out
[00:50:02] I have done a build and a
[00:50:04] series of different extensions
[00:50:06] that all have to do
[00:50:07] with managing inventory.
[00:50:08] And I just wanted to go through
[00:50:11] some just overall,
[00:50:13] how did I set up the base
[00:50:14] in the first place?
[00:50:15] And what might be some things to
[00:50:16] look out for as you're building a system
[00:50:19] in
[00:50:20] Airtable.
[00:50:21] Again, this is gonna change based on
[00:50:23] the particulars of anyone's one use case,
[00:50:27] you might do things a little bit
[00:50:29] differently or may move to do
[00:50:31] certain pieces of this a bit
[00:50:33] more automated.
[00:50:34] But the general sort of idea is,
[00:50:37] if you're familiar with
[00:50:39] working with a relational
[00:50:41] database in general,
[00:50:43] I have one table full of all of my items.
[00:50:46] These are all of the products that I
[00:50:48] will have in inventory,
[00:50:50] but not necessarily each piece
[00:50:53] of inventory by that.
[00:50:54] I mean, I might have 1
[00:50:56] 27 inch monitor
[00:50:58] and I might have five of the 34 inch
[00:51:01] monitor.
[00:51:02] It's important for me to know
[00:51:03] in order to keep stock.
[00:51:05] Now, the first sort of pitfall
[00:51:07] you might run into
[00:51:08] when setting up this sort of
[00:51:09] system is you might have this as
[00:51:11] a number field where,
[00:51:13] I would type in the number five
[00:51:15] and if I get two more in stock,
[00:51:17] I delete five and type in seven.
[00:51:20] But that's sort of difficult to maintain
[00:51:24] through a large system,
[00:51:26] especially if you want to know
[00:51:28] particulars about each
[00:51:29] of those seven or five
[00:51:31] or however many items,
[00:51:32] if you want to know
[00:51:33] the condition of each item,
[00:51:35] when was something checked
[00:51:37] in versus checked out, that's hard to do
[00:51:39] at this level.
[00:51:41] So there is a second level
[00:51:43] of organization, a different table.
[00:51:46] In this case, I've called it assets.
[00:51:48] You might call this table
[00:51:49] your inventory.
[00:51:51] Or SKUs or some other
[00:51:55] term that indicates we are looking at
[00:51:58] one specific real
[00:51:59] world item.
[00:52:02] There's an asset number where
[00:52:05] I've taken the prefix associated
[00:52:07] with each type
[00:52:08] of item
[00:52:09] and then added on to it a unique
[00:52:12] string so that I can tell
[00:52:14] each of these very similar
[00:52:15] looking things apart from each other
[00:52:18] from there. I've included a barcode
[00:52:21] type field which I legitimately forgot
[00:52:24] that there was a field type or bar code.
[00:52:27] Because it, it operates just as a single,
[00:52:30] select a single blind text field in
[00:52:33] practice as you're using the web app. But
[00:52:35] if you expand it out,
[00:52:37] you'll see that you can
[00:52:39] scan barcodes with the Airtable
[00:52:42] app on your phone.
[00:52:43] So that's pretty useful.
[00:52:45] I've used it a handful of times
[00:52:47] for some of the
[00:52:48] implementations I've built in house.
[00:52:51] But just wanna point out that
[00:52:53] like as you're using it
[00:52:54] on the web or you're using
[00:52:55] the desktop app,
[00:52:56] there's not a whole lot of
[00:52:58] functionality that you will see here.
[00:53:00] It's more for when you're using
[00:53:02] the Airtable's own mobile app.
[00:53:05] From there, a couple of things that I have
[00:53:08] done for this particular
[00:53:13] table or how I've set it up.
[00:53:16] You'll see. I'm on a, a filtered view.
[00:53:18] I've named this one Fair and poor
[00:53:20] condition assets.
[00:53:22] A benefit of using Airtable
[00:53:24] is that you can have
[00:53:25] one source of data that being
[00:53:28] your table and then you can have multiple
[00:53:31] different views which filter
[00:53:33] or display that same set of data
[00:53:36] in a couple of
[00:53:36] different ways. So in this case,
[00:53:38] I have a lot of different assets
[00:53:40] that I would
[00:53:41] see if I go to all assets.
[00:53:43] But if I go back to Fair and poor,
[00:53:45] I can really hone in
[00:53:46] on the ones that might
[00:53:47] need replacing.
[00:53:48] That's something that you might
[00:53:50] wanna invest in doing and
[00:53:51] creating a view is very quick.
[00:53:53] You would just click
[00:53:54] create right over here
[00:53:57] and then setting up filters.
[00:53:58] Scott has a wonderful course
[00:53:59] that goes through all
[00:54:00] of the basics of Airtable
[00:54:01] where you get
[00:54:02] the specifics of how to use Airtable.
[00:54:05] But going back into how I've set up this
[00:54:08] implementation.
[00:54:10] There's not a whole lot
[00:54:12] of fields that I I've
[00:54:14] included in the bare bones
[00:54:17] sort of base build for this.
[00:54:20] There's a photo,
[00:54:22] there's some condition notes
[00:54:23] for like, yeah,
[00:54:24] this one has some coffee on it.
[00:54:25] This one is pretty scratched up.
[00:54:28] Here's when I bought
[00:54:30] this particular piece of inventory.
[00:54:32] If I flip back to items really quickly,
[00:54:35] you'll see what's happening is these are
[00:54:37] count fields where it's saying,
[00:54:39] all right,
[00:54:39] look at all of the assets that are
[00:54:41] linked
[00:54:41] and then just count them up.
[00:54:45] I also have a conditional count
[00:54:47] that says, all right,
[00:54:49] count all of the assets
[00:54:50] but only count the ones
[00:54:52] where the status is available.
[00:54:54] Those are
[00:54:57] probably, you're gonna be
[00:54:59] wanting to use conditional counts
[00:55:01] in an inventory
[00:55:01] system. You're probably gonna
[00:55:03] want something similar to that.
[00:55:04] Number of in stock,
[00:55:06] number of available,
[00:55:08] probably number that needs
[00:55:09] replacement. That again would be
[00:55:12] a conditional count
[00:55:13] maybe looking at if it's in
[00:55:14] poor condition.
[00:55:16] Lastly,
[00:55:19] I have a list of
[00:55:22] all of the times that somebody
[00:55:25] took a piece of assets
[00:55:27] out of our system
[00:55:28] and then when they returned it back.
[00:55:31] So this I've built
[00:55:34] systems that do it in one of two ways.
[00:55:36] One where
[00:55:38] each time Kamille took
[00:55:41] this asset out of our system,
[00:55:43] I log both the day that she reserved it
[00:55:46] and the day she returned it on the
[00:55:48] same record. You'll see that here.
[00:55:51] I've also built systems for people where
[00:55:53] Kamille takes out a
[00:55:57] an, an asset from our inventory.
[00:55:59] That's one record
[00:56:00] and then when she returns it,
[00:56:01] that's a second record.
[00:56:03] It really is up to
[00:56:05] you and how you think works best
[00:56:08] for your implementation.
[00:56:09] I think this is much easier to understand,
[00:56:12] and easier to sort of run logs on.
[00:56:16] I know exactly
[00:56:17] what item
[00:56:18] is being returned because it's,
[00:56:20] you only have to link it
[00:56:21] once and you would do
[00:56:22] that here.
[00:56:24] For this particular implementation,
[00:56:27] I have said
[00:56:27] when we gave Kamille the product,
[00:56:29] it was in good condition
[00:56:31] and then she returned
[00:56:32] it in good condition,
[00:56:33] great for her.
[00:56:34] But then there's also down here,
[00:56:37] we gave her this other item
[00:56:39] in good condition on the third
[00:56:41] and then she returned it same day in fair
[00:56:44] condition,
[00:56:44] not so great.
[00:56:46] And then this other time or this is
[00:56:48] some of the types of data you might wanna
[00:56:52] keep track of, especially
[00:56:54] if you anticipate someone
[00:56:56] taking out an item and returning it
[00:56:58] and having something
[00:56:59] about that item change.
[00:57:00] If it's a digital asset,
[00:57:02] you're probably not gonna
[00:57:03] have this problem.
[00:57:04] But if it's a physical real
[00:57:05] world item, which I suspect it might be
[00:57:08] because you're gonna be using uh bar
[00:57:10] codes
[00:57:11] that might be something to
[00:57:14] you know, to look into.
[00:57:16] Lastly, I will say you might have
[00:57:19] noticed on all three of the previous
[00:57:22] tables, there was a process button.
[00:57:24] I have created a custom block
[00:57:27] that is sort of designed to help you,
[00:57:29] run a check in system,
[00:57:31] hopefully a little bit easier.
[00:57:35] What
[00:57:36] you will see on the screen will depend on,
[00:57:39] which of those three different tables
[00:57:42] you clicked on. It'll show you
[00:57:43] different information
[00:57:44] from here. I can really quickly
[00:57:46] add a new unit
[00:57:48] that will create a new linked
[00:57:49] record in my assets table.
[00:57:51] I have one new version
[00:57:52] of the 34 inch monitor.
[00:57:54] I can check out
[00:57:56] one of my assets that are currently
[00:57:58] linked or I can check something back in.
[00:58:01] I will leave it there
[00:58:03] and hopefully that is useful
[00:58:06] from like a very top down view.
[00:58:09] If this isn't already
[00:58:11] on the Airtable universe,
[00:58:12] it soon will be and this
[00:58:14] extension is open source so anyone can
[00:58:17] make use of it.
[00:58:19] Nice.
[00:58:20] Very
[00:58:21] cool.
[00:58:21] Awesome.
[00:58:22] Awesome.
[00:58:24] Yes. The expert on
[00:58:26] inventory and calendars, Kamille.
[00:58:29] I
[00:58:29] don't know how that happened.
[00:58:31] Literally, every single
[00:58:33] when I started working in apple,
[00:58:35] the very first assignment
[00:58:37] was a calendar and
[00:58:38] I think my next one is gonna be inventory.
[00:58:41] Did you tell them that going in Kamille?
[00:58:44] No,
[00:58:47] it's just,
[00:58:48] that's just how my life is. I guess
[00:58:51] we got, we got one more segment.
[00:58:53] We're gonna try to get through.
[00:58:54] You got enough time Alli?
[00:58:56] 5
[00:58:57] minutes or so. OK.
[00:58:58] A quick shout out to our community.
[00:59:00] If you haven't joined,
[00:59:01] join us builtonair.com/join
[00:59:04] and
[00:59:05] join subscribe to our youtube channel.
[00:59:07] We're trying to grow our youtube channel.
[00:59:09] So please subscribe.
[00:59:10] If you haven't already.
[00:59:11] With that, Alli is gonna walk us
[00:59:13] through some best practices.
[00:59:16] All right.
[00:59:18] I'm gonna go through this
[00:59:19] pretty quickly here,
[00:59:21] but it's pretty simple.
[00:59:22] I've just isolated three
[00:59:24] different use cases
[00:59:27] involving errors that I see
[00:59:29] people make a lot or not errors.
[00:59:30] But
[00:59:32] I guess things that people do a lot
[00:59:34] that can cause problems
[00:59:36] in bases as you use
[00:59:37] them and go down the line
[00:59:39] and ways that I have implemented
[00:59:41] to mitigate those
[00:59:42] problems
[00:59:43] that I think are useful
[00:59:45] for everybody to get the hang of.
[00:59:47] So I've put all of us in a database here,
[00:59:50] got myself, Scott, Kamille and Dan.
[00:59:53] And one thing that a lot of people do
[00:59:56] this is my first little use case is
[00:59:59] you, people love to add extra spaces
[01:00:02] on the end of everything.
[01:00:06] Some people you can watch
[01:00:07] them type and like as they're typing,
[01:00:09] they're just like that and then
[01:00:11] move off and as a, as a developer,
[01:00:13] I'll be like
[01:00:14] no like
[01:00:17] and, but it happens and I'm so
[01:00:19] surprised how common it is
[01:00:21] and so it happens all
[01:00:22] the time. I see it almost every day
[01:00:24] when I'm working with clients.
[01:00:26] And so what that will do
[01:00:28] and Airtable is pretty cool
[01:00:29] because they'll actually,
[01:00:30] you can't really see
[01:00:32] that extra space here.
[01:00:33] It kind of hides it for you.
[01:00:34] But if you expand that record,
[01:00:36] you can see there are two spaces here
[01:00:39] and that will come into problems.
[01:00:41] And that's sorry,
[01:00:42] I should have started with,
[01:00:44] I have a formula here.
[01:00:45] That's just chaining these
[01:00:46] things together with a
[01:00:47] space in between.
[01:00:50] That can cause issues
[01:00:51] if you actually copy this.
[01:00:53] And if I go to
[01:00:55] my event attendance page here,
[01:00:57] which we'll get into in a few
[01:00:59] and I paste it, this will work because
[01:01:02] I'm copying it from Airtable into
[01:01:04] Airtable.
[01:01:05] But let's say I actually type
[01:01:07] my name
[01:01:08] Alli Alosa
[01:01:09] with just one space.
[01:01:11] Let's say I'm importing a spreadsheet
[01:01:13] from somewhere else that somebody has
[01:01:14] given me.
[01:01:15] If I paste that here,
[01:01:19] that will not work. I've just
[01:01:21] hit command V or control V
[01:01:23] and it won't do it because Airtable
[01:01:25] is expecting
[01:01:26] there to be two spaces.
[01:01:29] So if I do two spaces here and paste it
[01:01:31] that will work. So it
[01:01:34] causes some problems.
[01:01:36] So my first little best practice that I do
[01:01:40] is I take and this is I highly
[01:01:42] recommend using the trim function.
[01:01:44] Always you use the trim function in your
[01:01:46] primary field.
[01:01:49] I actually use it multiple times.
[01:01:51] I use it three times when I'm trying to
[01:01:53] chain the first name
[01:01:55] and last name together.
[01:01:58] I'll trim the first name, right?
[01:02:01] I will trim the last name.
[01:02:04] So if there's a trailing space
[01:02:06] on either the first
[01:02:07] or the last name that will go
[01:02:08] away, then I trim the entire thing
[01:02:11] again. Because if I only have a first name
[01:02:13] entered or if I only have a last name
[01:02:15] entered this space in the middle
[01:02:18] is gonna get in the way. Still.
[01:02:20] Clever, clever.
[01:02:21] I, this is my formula I use
[01:02:23] for basically all my people tables.
[01:02:26] I have
[01:02:27] trim the whole thing, trim
[01:02:29] the first name, trim
[01:02:30] the last name all together,
[01:02:32] that is my best practice
[01:02:33] for the for people and trimming.
[01:02:38] And also just really for any
[01:02:39] kind of asset.
[01:02:40] It's helpful to use that trim
[01:02:42] function.
[01:02:43] If you're doing a formula
[01:02:45] in the primary key, especially
[01:02:48] the next short little
[01:02:50] one I'm gonna go into is
[01:02:52] turning dates and date time format.
[01:02:56] So here I've got
[01:02:58] this events table,
[01:02:59] we've got poker night set up
[01:03:01] that happened last week.
[01:03:02] It didn't actually happen.
[01:03:04] But
[01:03:05] here I've got a formula
[01:03:07] again for my primary field
[01:03:09] where I am concatenating
[01:03:11] or chanining together
[01:03:12] the event type plus a little dash
[01:03:14] and then I'm formatting this date field
[01:03:17] as you know, M MD D Y Y Y Y to be
[01:03:20] friendly.
[01:03:21] The problem with doing this
[01:03:23] is if I add a new record,
[01:03:25] I'm just gonna get hashtag error
[01:03:28] and that's because
[01:03:29] I don't have a date yet. Here.
[01:03:32] Let's say I want to put auction here.
[01:03:34] It's gonna be a new event I'm planning,
[01:03:37] I'm not gonna see the word auction
[01:03:39] because I haven't yet entered my date.
[01:03:41] Maybe I don't know what the date is yet.
[01:03:43] I still want to know that I'm planning
[01:03:44] an auction.
[01:03:45] Furthermore, if I try to link to that
[01:03:49] from somewhere else, that's just gonna
[01:03:52] mess up everything from here on out.
[01:03:56] we'll see error
[01:03:57] throughout the entire base.
[01:03:59] So best practice
[01:04:00] with that is to wrap it in
[01:04:03] an if statement.
[01:04:04] And actually I would put the,
[01:04:05] if statement here before the
[01:04:06] little dash,
[01:04:08] I wanna say only if I have a date,
[01:04:12] then I wanna do the rest of this formula.
[01:04:15] So Airtable is cool.
[01:04:17] You don't need to say anything
[01:04:19] about is blank or equals
[01:04:20] blank
[01:04:21] or anything. This inherently
[01:04:23] will be computed
[01:04:25] as if there is anything in the
[01:04:27] date field,
[01:04:28] then continue forward.
[01:04:31] And once I do that
[01:04:34] now I will just see auction.
[01:04:36] I could,
[01:04:38] if I wanted to move this
[01:04:41] to here,
[01:04:43] and then maybe put a TBD instead.
[01:04:47] So then I'll will have,
[01:04:49] if there's a date,
[01:04:50] then I wanna format that date.
[01:04:51] Otherwise I want it to just say TBD.
[01:04:55] So
[01:04:56] always use an if statement
[01:04:58] when trying to format a date.
[01:05:01] That is
[01:05:02] my next little thing.
[01:05:04] Finally,
[01:05:06] I I'm gonna talk about
[01:05:08] something pretty similar,
[01:05:10] let's say I wanted to get
[01:05:11] the average ticket price,
[01:05:12] like, let's say I've got a
[01:05:14] special running. So
[01:05:15] I
[01:05:16] actually did set this up where
[01:05:18] Scott Scott got to pay $75
[01:05:20] for poker night.
[01:05:20] Whereas the three of us each had
[01:05:23] to fork over 100 bucks. Wow,
[01:05:24] thank you for the discount.
[01:05:26] Absolutely.
[01:05:28] So, let's say I want to get the,
[01:05:30] average ticket price out of this.
[01:05:34] and I'm actually gonna go and remove
[01:05:36] that attendee from the auction.
[01:05:41] Let's say I want to
[01:05:44] this is not the best use case
[01:05:46] because if there's an attendee
[01:05:47] or whatever.
[01:05:48] So let's say we're dividing to
[01:05:51] fields.
[01:05:53] And I just say,
[01:05:55] you know, ticket sales divided by
[01:05:59] attendee count,
[01:06:02] I'm gonna get,
[01:06:03] and if I flip that too
[01:06:06] currency,
[01:06:07] I see N A N here because
[01:06:09] you can't divide things by zero.
[01:06:12] That's gonna say not a
[01:06:13] number that's undefined.
[01:06:15] It's not possible to do
[01:06:17] in math because math.
[01:06:21] Again, just like I did
[01:06:22] with the date field,
[01:06:24] I would wrap
[01:06:25] all of my division fields
[01:06:27] with an if statement.
[01:06:29] So I'm saying only if I have
[01:06:31] that divisor
[01:06:33] and
[01:06:34] I wanna continue forward.
[01:06:37] So this will create
[01:06:40] just leave it blank
[01:06:41] and this is really helpful
[01:06:43] because if I undo that
[01:06:45] you can see the sum
[01:06:47] at the bottom here becomes N A N.
[01:06:49] If I have any N A N in the
[01:06:51] entire column,
[01:06:52] you're not gonna be able to see
[01:06:54] the sum of what you're actually
[01:06:56] making or the
[01:06:57] average or anything,
[01:06:58] it's always gonna say N A N.
[01:07:01] So it's good to wrap your
[01:07:04] devising or anywhere where
[01:07:05] you're dividing by a number,
[01:07:07] make sure you're
[01:07:07] wrapping that in an if statement
[01:07:10] to avoid that and be able to still
[01:07:12] have your summary totals at the bottom
[01:07:16] and that's it. Three little quick,
[01:07:18] little best practices that I find
[01:07:19] really help to keep things clean
[01:07:22] in a base and avoid issues later on.
[01:07:24] Yeah. Very cool.
[01:07:26] Very good stuff. Yeah,
[01:07:28] fundamentals. I like it.
[01:07:30] Excellent.
[01:07:31] I love it.
[01:07:33] Thank you Alli. And Kamille to drop off.
[01:07:35] Thank you Scott for joining us.
[01:07:37] Always good to have you on.
[01:07:39] Thank you
[01:07:40] and we will see everybody
[01:07:42] next week on the show. Take care.
[01:07:44] Bye bye bye,
[01:07:46] see you.