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Welcome to the BuiltOnAir podcast.
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We are live for season 11,
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episode 12.
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Last show of season 11.
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It’s good to be with you.
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We’ve got a full show with us
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as you can see,
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we’ve got a full house today
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myself. Kamille and Alli
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the regulars with us.
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Welcome back. Welcome Alli,
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been a couple of weeks without you.
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Good to have you back.
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Glad to be back
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and we’ve got a special guest with us.
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Chris Zantis, welcome Chris,
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Thank you. Nice to be here.
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Good to have you with us.
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We’ll learn more about
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Chris and his story later in the show.
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So always good to have people with us.
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I’m gonna give us
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a little bit more room here,
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get rid of the branding
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that we can see everyone’s faces.
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There we go.
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And as always the BuiltOnAir podcast
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is an hour long show where we go through
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a couple different segments.
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I’ll walk us through
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what we’re gonna be doing
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today.
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We always start with our
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Round the Bases where we talk about what’s
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going on, keep you up to date
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in the Airtable communities and what’s new
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and then we will do a spotlight
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on our primary sponsor On2Air.
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Then we will learn about Chris
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and his story
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and how he found Airtable and
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then Chris will be doing
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a deep dive
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on some of his bases that he’s built and
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uses in his architecture firm
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and then a quick shout
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out to our BuiltOnAir
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community
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and then finally we will end
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with showcase
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A Case for Interface with Kamille,
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learning about how to integrate
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with google drive documents
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and that will wrap
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up our show and our season.
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So let’s start with Round the Bases,
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so not much going on
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a little bit quieter. Last week was
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jam packed with product announcements.
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This week will be a little bit lighter.
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I didn’t have as much to
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to share this week,
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but that’s good because we’ve got a
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lot of stuff to get to.
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So there were a couple announcements.
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New features, not big ones,
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these were kind of
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like hidden in the
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comment sections.
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So this
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did we talk about this last time Kamille?
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I can’t remember.
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No because it wasn’t there yet,
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I don’t think. So they in the new field
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manager before you could
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see the field type
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and description and permissions and
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stuff. And since then
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they have added in a column for field I.D.
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Which
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I was very happy about because
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it’s easy to get the field ids
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from a table if you’re scripting.
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And if you,
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I think you go through the api
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documentation for your base,
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you could also see it.
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But for the lay person,
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if you just want to get the field
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ID It was so difficult
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figure out what field was which
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like we can see your URL
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Right now and we can easily find
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the base ID
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The table ID
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the view ID
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and the record ID
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if you had a record expanded but you
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can’t see field IDs anywhere else
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except for you can now see it
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in the managed fields thing.
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That’s nice.
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Yeah I’m showing this here,
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I saw other people would
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use it.
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You could like find it in a
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well I guess that was for broken ones.
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I thought there was
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there was like a way
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where you could like fake it in a
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formula to like figure out
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what the field ID was or something.
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But
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so yeah this is much easier to use.
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Very very useful. Yeah I had a script that
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would generate all the fields
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and everything
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that I had before and don’t need
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that anymore.
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So that is a cool feature
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but it wasn’t really
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yeah it was just kind of hidden
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in the existing thread.
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Talking about the new based navigation.
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So that is very useful
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and if it’s
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if you don’t see it there’s a toggle.
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I didn’t realize this at first. But
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back in the managed fields
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right here, this icon right here this is
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actually a button that you can press
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to determine which fields you want
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displayed.
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And so that’s useful so
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if you’re not seeing it
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then you might need to check it
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in here to make sure it displays
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but I think it displays by default.
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I think so too.
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I think one other thing that
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I’ve seen a couple of people
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discover and like be surprised about
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is if you actually click on one of the
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column headers you can sort by that column
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not the field ID
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apparently not the field ID
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I mean you’d never need to. Right,
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field type
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the most relevant. Yeah.
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Right. Yeah you can’t see a
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situation where you’d actually
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want to sort by field
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ID
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Yeah. Yeah
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that’s funny. Or the dependency you can
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so you can see which ones have
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dependencies
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so it doesn’t even sort by value
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like your most dependent
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field basically. Yeah.
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Yeah cool. So yeah
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definitely useful.
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Check that out.
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There was one more
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So this is also another one
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that was hidden
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at the bottom of another thread.
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I think there’s another thread
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that talks about this.
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So now if you’re using
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URL Parameters
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in your Airtable forms
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before you had to use pre fill
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underscore and then the field name.
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But now you can use the field ID
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Which is useful.
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That’s super useful.
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That means if you want to change your
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field names you don’t have to
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worry about finding all the formulas that
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reference
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it because it’s not like it’s referencing,
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well it probably is also
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referencing the field itself but
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like if the field name is typed out
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and then you delete it
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then you’re not gonna
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know that it’s broken if that makes sense
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And you know you might have spaces
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in your field name
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you have to go and make it
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so it’s encoded
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all that kind of stuff
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and you know this isn’t necessarily
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fool proof but if you
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wanted to discourage people
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from changing a pre filled value
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if you can see in
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the
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URL of the former
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just given that says like
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you know pricing tier, Ultra or whatever,
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someone could see that
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and go well I don’t want
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I don’t want my pricing tier to
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be Ultra. I want it to be
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you know minimal.
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If they’re just seeing
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random field ID Equals Ultra
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you’re going to be
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less likely to you know suss out exactly
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what information you’re trying to put
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in there.
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Yeah.
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Do you still have to
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put pre fill underscore
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in front of it if you’re using
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field ID?
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Probably.
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Yeah. Yeah I haven’t actually tested that.
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Well I guess they’re saying
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they will update the article soon
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so it might not
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be updated.
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I think you still have to do it to get the
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query parameter to register.
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Yeah
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it looks like
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it’s actually a good article.
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I haven’t seen this one.
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It’s actually pretty
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detailed.
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That’s super helpful.
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Yeah it looks like they don’t
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They’ve even got a shout out to
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Kuovonne’s app.
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That’s nice.
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So yeah it doesn’t say yet
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but I’m assuming yeah
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you still say pre fill underscore
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and then the
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we have a comment from Justin
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that clarifies that it is still
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necessary. Thank you Justin
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cool so yeah that’s useful
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like you all mentioned
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to lock it in and you
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don’t have to especially if you’re
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sharing your form out in the world and
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linking to it from different websites.
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If you ever change your field names then
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you can’t, it’s hard to go back
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and find all the places where that’s
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linked to
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so you don’t have to worry about that.
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So useful in that regard.
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Alright last one
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this comes from our BuiltOnAir community,
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a fun little game
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so start thinking so Hannah poses
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the question how would you
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describe Airtable in three words?
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So there’s some good commentary.
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I’ll read these
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while you’re all thinking of
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how you would describe it.
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People said organize everything easily
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spreadsheets become databases.
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Rebecca is not able to share her
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three words. Might not be appropriate.
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Powerful, always evolving.
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Supercharge your spreadsheets.
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No loco database
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data gone wild
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from Justin joining us. Data your way.
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Red, yellow, blue
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Bill French is very literal
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expanded my career.
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00:09:23,797 —> 00:09:26,318
That’s kind of cool
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legos but work.
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Yeah Foundation to functions.
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The last one from Leona.
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Any others?
284
00:09:38,040 —> 00:09:39,949
I’m not a tagline person.
285
00:09:40,149 —> 00:09:41,728
I’m a long protracted
286
00:09:41,928 —> 00:09:43,308
metaphor kind of gal.
287
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It’s like all your base are
288
00:09:46,893 —> 00:09:50,990
belong to us. Yeah. Base belong us.
289
00:09:50,990 —> 00:09:52,926
There you go.
290
00:09:53,126 —> 00:09:56,648
BuiltOnAir. There you go.
291
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Yeah
292
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kind of fun game.
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00:10:02,035 —> 00:10:03,051
We usually yeah
294
00:10:03,251 —> 00:10:05,490
Hannah’s good about posting some fun
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activities in the BuiltOnAir community
296
00:10:08,445 —> 00:10:10,420
always enjoy participation.
297
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So fun way to
298
00:10:11,825 —> 00:10:12,785
to wrap up
299
00:10:12,985 —> 00:10:13,919
any other,
300
00:10:14,119 —> 00:10:16,910
was there anything I missed this
301
00:10:16,910 —> 00:10:18,511
week? Anything else interesting
302
00:10:18,711 —> 00:10:20,008
happening in the communities?
303
00:10:20,540 —> 00:10:22,298
Not that I recall
304
00:10:25,440 —> 00:10:27,397
side notes, I saw that they
305
00:10:27,597 —> 00:10:29,498
extended the deadline for the
306
00:10:30,020 —> 00:10:31,808
Interface competition.
307
00:10:34,020 —> 00:10:34,828
I didn’t know that
308
00:10:35,350 —> 00:10:37,208
it was it was hidden in the comments.
309
00:10:37,540 —> 00:10:39,064
Yeah, when they
310
00:10:39,264 —> 00:10:41,908
when they announced the form
311
00:10:42,340 —> 00:10:43,556
element or page type
312
00:10:43,756 —> 00:10:45,271
or whatever for Interfaces
313
00:10:45,471 —> 00:10:46,960
extended the deadline because
314
00:10:46,960 —> 00:10:47,619
it’s you know,
315
00:10:47,819 —> 00:10:49,205
obviously something that people
316
00:10:49,405 —> 00:10:50,680
would probably want to include in
317
00:10:50,680 —> 00:10:53,608
their competition entry.
318
00:10:54,040 —> 00:10:55,457
Yeah, that’s a good
319
00:10:55,658 —> 00:10:57,901
Also if anybody is planning to,
320
00:10:58,101 —> 00:10:59,710
there actually is a group
321
00:10:59,710 —> 00:11:01,848
somewhere in the BuiltOnAir community
322
00:11:02,048 —> 00:11:04,160
of people that are gonna help each other
323
00:11:04,160 —> 00:11:04,932
review. So
324
00:11:05,132 —> 00:11:07,393
if you’re looking for feedback
325
00:11:07,593 —> 00:11:10,030
on yours before submitting, check
326
00:11:10,030 —> 00:11:12,536
out in the slack community for BuiltOnAir,
327
00:11:12,736 —> 00:11:13,908
there’s people that are
328
00:11:14,340 —> 00:11:17,508
helping each other out with that. So
329
00:11:17,940 —> 00:11:20,461
the other thing I was gonna mention also
330
00:11:20,661 —> 00:11:22,540
I saw there’s a lot of discussion
331
00:11:22,540 —> 00:11:26,005
about what’s included in the Interface,
332
00:11:26,205 —> 00:11:28,670
like what’s being judged?
333
00:11:28,670 —> 00:11:30,357
You know, especially like
334
00:11:30,558 —> 00:11:32,581
what if you’re using automations
335
00:11:32,781 —> 00:11:33,530
as part of your
336
00:11:33,530 —> 00:11:35,208
Interface? It sounds like
337
00:11:35,940 —> 00:11:38,038
they will incorporate
338
00:11:38,190 —> 00:11:41,052
automations as part of their evaluation
339
00:11:41,252 —> 00:11:44,060
for your Interface. There wasn’t a lot
340
00:11:44,060 —> 00:11:45,154
of clarification,
341
00:11:45,354 —> 00:11:47,598
more questions than clarification, but
342
00:11:47,940 —> 00:11:49,718
yeah, it’s
343
00:11:50,940 —> 00:11:54,198
from my reading of that thread, it
344
00:11:54,830 —> 00:11:56,386
someone pointed out.
345
00:11:56,586 —> 00:11:58,211
I think it was Kuovonne,
346
00:11:58,411 —> 00:11:59,498
that before, if you
347
00:12:00,140 —> 00:12:03,374
added a base to the Airtable universe,
348
00:12:03,574 —> 00:12:06,098
automations didn’t carry over.
349
00:12:06,440 —> 00:12:07,228
And
350
00:12:07,270 —> 00:12:09,115
she was asking well if the Interfaces
351
00:12:09,315 —> 00:12:11,010
that we’re submitting are dependent on
352
00:12:11,010 —> 00:12:12,684
automations, how does that work?
353
00:12:12,884 —> 00:12:14,109
And then some time passed
354
00:12:14,309 —> 00:12:15,090
and then Jordan came
355
00:12:15,090 —> 00:12:15,998
in and said
356
00:12:16,440 —> 00:12:18,692
automations will be there.
357
00:12:18,892 —> 00:12:20,913
So I haven’t tested this
358
00:12:21,113 —> 00:12:22,850
myself but it sounds to
359
00:12:22,850 —> 00:12:24,961
me like that has been fixed
360
00:12:25,161 —> 00:12:28,400
for the universe that they now carry over
361
00:12:28,400 —> 00:12:29,842
automations, I think
362
00:12:30,043 —> 00:12:32,071
either that or they obviously
363
00:12:32,271 —> 00:12:34,170
have a way where they can pull
364
00:12:34,170 —> 00:12:35,708
in the automations
365
00:12:35,740 —> 00:12:37,082
or duplicate the base
366
00:12:37,282 —> 00:12:39,309
because when you duplicate a base
367
00:12:39,509 —> 00:12:40,598
it does include them.
368
00:12:40,740 —> 00:12:42,654
Yeah so they might just
369
00:12:42,854 —> 00:12:44,545
have a back end where
370
00:12:44,745 —> 00:12:46,398
they duplicate the base
371
00:12:47,340 —> 00:12:48,206
Hopefully because yeah
372
00:12:48,406 —> 00:12:49,406
that is a really good point.
373
00:12:51,840 —> 00:12:53,692
One other thing I saw this week,
374
00:12:53,892 —> 00:12:55,199
I don’t know if you guys
375
00:12:55,399 —> 00:12:56,180
maybe pulled it up
376
00:12:56,180 —> 00:12:58,088
last week or when it was released
377
00:12:58,288 —> 00:12:59,598
but an Airtable employee
378
00:12:59,798 —> 00:13:00,690
on linkedin shared a
379
00:13:00,690 —> 00:13:01,838
super super cute
380
00:13:02,038 —> 00:13:04,548
new commercial with like little kids
381
00:13:04,748 —> 00:13:06,360
pretending to be directors
382
00:13:06,360 —> 00:13:07,495
of like a movie.
383
00:13:07,695 —> 00:13:08,863
It’s really cute.
384
00:13:09,063 —> 00:13:11,750
Like I would highly recommend watching it.
385
00:13:11,750 —> 00:13:12,814
I don’t know if it’s worth
386
00:13:13,014 —> 00:13:13,550
pulling it up now,
387
00:13:13,750 —> 00:13:14,910
it’s pretty long but definitely go
388
00:13:14,910 —> 00:13:16,008
check that out. It’s
389
00:13:16,340 —> 00:13:17,108
really funny.
390
00:13:17,440 —> 00:13:19,660
I think if it’s the one I’m thinking of
391
00:13:19,860 —> 00:13:21,710
there’s one that’s been around for a
392
00:13:21,710 —> 00:13:23,181
couple of years,
393
00:13:23,381 —> 00:13:26,398
was it like outside like in a yard?
394
00:13:26,840 —> 00:13:28,103
I’m not sure if it was,
395
00:13:28,303 —> 00:13:30,410
if it’s a couple of years old then my bad,
396
00:13:30,410 —> 00:13:31,947
but I don’t know, I saw it.
397
00:13:32,147 —> 00:13:33,940
I thought it was really cute. Yeah,
398
00:13:33,940 —> 00:13:35,897
maybe. I don’t know.
399
00:13:36,097 —> 00:13:39,908
Okay, we’ll look for that and share that.
400
00:13:40,340 —> 00:13:43,796
Very good. So that concludes
401
00:13:43,996 —> 00:13:46,360
our Round the Bases
402
00:13:46,560 —> 00:13:49,720
next quick plug for On2Air,
403
00:13:49,720 —> 00:13:51,098
our primary sponsor.
404
00:13:51,440 —> 00:13:52,219
Jan just
405
00:13:52,419 —> 00:13:55,663
Jan mentions he doesn’t think it’s
406
00:13:55,863 —> 00:13:57,380
it’s new. Yeah,
407
00:13:57,380 —> 00:13:58,445
so there was one
408
00:13:58,645 —> 00:14:00,376
early in Airtable about that,
409
00:14:00,576 —> 00:14:02,200
so, but still worth checking
410
00:14:02,200 —> 00:14:03,808
out if you haven’t seen it.
411
00:14:04,740 —> 00:14:06,655
So On2Air’s an all in one toolkit
412
00:14:06,855 —> 00:14:08,570
to run your business on Airtable.
413
00:14:08,570 —> 00:14:10,066
It’s a suite of apps
414
00:14:10,266 —> 00:14:11,282
and extensions
415
00:14:11,482 —> 00:14:14,330
that enable businesses to really take full
416
00:14:14,330 —> 00:14:15,912
advantage of Airtable.
417
00:14:16,112 —> 00:14:17,518
We provide a lot of
418
00:14:17,718 —> 00:14:19,220
different things. Today,
419
00:14:19,220 —> 00:14:21,772
I’m continuing with our highlight
420
00:14:21,972 —> 00:14:23,386
of our soon to come
421
00:14:23,586 —> 00:14:25,098
soon to release in beta
422
00:14:25,240 —> 00:14:27,401
standalone forms product.
423
00:14:27,601 —> 00:14:30,293
So we have a forms integration
424
00:14:30,493 —> 00:14:31,550
with jot form,
425
00:14:31,550 —> 00:14:33,322
a third party form solution.
426
00:14:33,522 —> 00:14:34,605
We’ve been working
427
00:14:34,805 —> 00:14:36,170
for months on a standalone
428
00:14:36,170 —> 00:14:38,949
version that will be a game changer
429
00:14:39,149 —> 00:14:41,490
for your Airtable form solution.
430
00:14:41,490 —> 00:14:43,146
This is hopefully
431
00:14:43,346 —> 00:14:46,403
we will be live at least in beta
432
00:14:46,603 —> 00:14:48,600
before we come back for
433
00:14:48,600 —> 00:14:49,498
next season.
434
00:14:49,740 —> 00:14:51,960
That’s our goal is to launch in August,
435
00:14:52,160 —> 00:14:54,180
there’s always a lot of last things to,
436
00:14:54,180 —> 00:14:55,727
to wrap up before then,
437
00:14:55,927 —> 00:14:57,484
but we’re getting close.
438
00:14:57,684 —> 00:14:59,560
So I just wanted to showcase.
439
00:14:59,560 —> 00:15:01,515
So with this form solution
440
00:15:01,715 —> 00:15:03,678
you’ll be able to determine
441
00:15:03,878 —> 00:15:05,350
how you want to use it.
442
00:15:05,350 —> 00:15:07,168
You can use it just for
443
00:15:07,368 —> 00:15:08,749
creating new records
444
00:15:08,949 —> 00:15:10,990
or just for updating existing
445
00:15:10,990 —> 00:15:11,708
records.
446
00:15:11,740 —> 00:15:14,208
Or be able to use the same form
447
00:15:14,408 —> 00:15:16,102
for either or creating
448
00:15:16,302 —> 00:15:17,950
a new record or updating
449
00:15:17,950 —> 00:15:19,465
an existing record
450
00:15:19,665 —> 00:15:22,365
in the database in the table.
451
00:15:22,565 —> 00:15:24,600
And once you select that
452
00:15:24,600 —> 00:15:25,898
it will determine
453
00:15:26,098 —> 00:15:28,798
it will have the configuration for it.
454
00:15:28,940 —> 00:15:31,396
And one of the cool features
455
00:15:31,596 —> 00:15:35,430
that we’ve been experimenting with is the
456
00:15:35,430 —> 00:15:37,861
ability to default your values
457
00:15:38,061 —> 00:15:40,494
based off of an existing record
458
00:15:40,694 —> 00:15:41,750
in the database.
459
00:15:41,750 —> 00:15:42,947
So you can specify
460
00:15:43,147 —> 00:15:45,334
when you’re creating a new record,
461
00:15:45,534 —> 00:15:47,070
you can specify a record ID
462
00:15:47,070 —> 00:15:49,579
to use as the default values
463
00:15:49,779 —> 00:15:51,908
to insert into a new form.
464
00:15:52,340 —> 00:15:54,819
Or you can even dynamically
465
00:15:55,019 —> 00:15:57,940
do that where you can pass in a URL
466
00:15:57,940 —> 00:16:00,068
parameter with the record ID
467
00:16:00,268 —> 00:16:03,260
Of the record that you want to use as your
468
00:16:03,260 —> 00:16:04,577
default values.
469
00:16:04,777 —> 00:16:07,298
So that’s an option as well.
470
00:16:07,340 —> 00:16:09,966
Or if you’re updating an existing record
471
00:16:10,166 —> 00:16:12,330
you can specify how you want to find
472
00:16:12,330 —> 00:16:15,081
that record that you want to update.
473
00:16:15,281 —> 00:16:17,908
The default would be to just pass the
474
00:16:18,240 —> 00:16:20,304
the record ID As a parameter
475
00:16:20,504 —> 00:16:22,804
in the URL Like slash record ID
476
00:16:23,004 —> 00:16:24,232
in the form URL
477
00:16:24,432 —> 00:16:27,180
or you can match on a URL Parameter.
478
00:16:27,180 —> 00:16:28,736
So if you have some other
479
00:16:28,936 —> 00:16:31,100
unique identify rare to find a record,
480
00:16:31,100 —> 00:16:33,614
you can specify what field
481
00:16:33,814 —> 00:16:36,998
to match it with the URL Parameter.
482
00:16:37,240 —> 00:16:39,159
And so very advanced ways
483
00:16:39,359 —> 00:16:41,288
to update existing records
484
00:16:41,488 —> 00:16:42,920
or create new records.
485
00:16:42,920 —> 00:16:44,991
Just one small feature that
486
00:16:45,191 —> 00:16:46,822
that will be available
487
00:16:47,022 —> 00:16:48,750
in the form solution along
488
00:16:48,750 —> 00:16:49,777
with many others.
489
00:16:49,977 —> 00:16:51,366
Some we’ve already shown
490
00:16:51,566 —> 00:16:53,160
many that we haven’t shown yet.
491
00:16:53,160 —> 00:16:54,542
So very excited to
492
00:16:54,742 —> 00:16:56,754
this has been a lot of work
493
00:16:56,954 —> 00:16:58,840
and very excited to get this
494
00:16:58,840 —> 00:17:00,708
out there live and get people using it.
495
00:17:00,840 —> 00:17:02,160
So coming soon.
496
00:17:02,360 —> 00:17:04,718
Hopefully this month in August.
497
00:17:07,339 —> 00:17:09,252
All right let’s move on
498
00:17:09,452 —> 00:17:11,067
to meet the creators
499
00:17:11,267 —> 00:17:13,328
and our friend Chris with us
500
00:17:13,690 —> 00:17:16,358
Alli, you wanna learn about Chris?
501
00:17:16,380 —> 00:17:18,070
Absolutely. And my neighbor
502
00:17:18,270 —> 00:17:20,184
decided right now is a good time
503
00:17:20,384 —> 00:17:21,200
to go use the saw
504
00:17:21,200 —> 00:17:22,538
in his driveway. So
505
00:17:22,599 —> 00:17:25,948
I apologize if you can hear that.
506
00:17:26,849 —> 00:17:27,598
Good.
507
00:17:27,839 —> 00:17:30,284
Excellent Chris. Welcome.
508
00:17:30,484 —> 00:17:33,708
Very great to have you on the show.
509
00:17:34,640 —> 00:17:35,448
Thank you.
510
00:17:35,460 —> 00:17:37,048
Thank you very much.
511
00:17:37,170 —> 00:17:40,508
Super exciting. So you are an architect?
512
00:17:40,940 —> 00:17:43,030
Yes. Not data, not software
513
00:17:43,230 —> 00:17:46,280
actual buildings. Right, actual buildings.
514
00:17:46,280 —> 00:17:47,308
So that’s actually
515
00:17:47,508 —> 00:17:48,735
an interesting crossover.
516
00:17:48,935 —> 00:17:50,520
So are you building your
517
00:17:50,520 —> 00:17:51,090
bases too?
518
00:17:51,290 —> 00:17:52,381
Like are you the one
519
00:17:52,581 —> 00:17:54,398
that’s the one building the database?
520
00:17:54,740 —> 00:17:55,508
Yes.
521
00:17:57,160 —> 00:17:57,278
I’m
522
00:17:57,540 —> 00:18:00,208
gonna throw in before
523
00:18:00,540 —> 00:18:01,629
we get too far in.
524
00:18:01,829 —> 00:18:03,224
I mentioned all the time
525
00:18:03,424 —> 00:18:05,200
that I’m actually an urban planner
526
00:18:05,200 —> 00:18:07,193
and I work at an architecture firm,
527
00:18:07,393 —> 00:18:07,959
on the mug
528
00:18:08,159 —> 00:18:09,830
I’ve been drinking from literally
529
00:18:09,830 —> 00:18:13,508
says architecture. First word in there.
530
00:18:14,340 —> 00:18:16,848
That’s the theme of the day.
531
00:18:17,740 —> 00:18:19,613
That’s perfect. Well excellent.
532
00:18:19,813 —> 00:18:22,030
How did you get started? And how did you
533
00:18:22,030 —> 00:18:23,908
discover Airtable along the way?
534
00:18:24,540 —> 00:18:25,098
Well,
535
00:18:25,540 —> 00:18:27,921
in a different timeline,
536
00:18:28,121 —> 00:18:31,913
I was going to go into computer science
537
00:18:32,113 —> 00:18:33,080
and software
538
00:18:33,080 —> 00:18:33,598
developing,
539
00:18:34,240 —> 00:18:36,094
But my dad managed to get me
540
00:18:36,294 —> 00:18:38,835
a salary job at an architecture practice
541
00:18:39,035 —> 00:18:39,470
when I was
542
00:18:39,470 —> 00:18:42,045
like 15 and I caught the bug,
543
00:18:42,245 —> 00:18:43,725
so there you go,
544
00:18:43,925 —> 00:18:46,130
so I still have the coding
545
00:18:46,130 —> 00:18:47,863
skills but don’t use them
546
00:18:48,063 —> 00:18:50,220
far from like scripting in design
547
00:18:50,220 —> 00:18:53,098
software. Now,
548
00:18:53,440 —> 00:18:59,268
fast forward to 2017. I was working in
549
00:18:59,310 —> 00:19:01,733
the works European Division,
550
00:19:01,933 —> 00:19:04,445
so we’re doing the buildings
551
00:19:04,645 —> 00:19:06,060
here in Europe and
552
00:19:06,060 —> 00:19:08,825
we did have already set up
553
00:19:09,025 —> 00:19:11,908
a number of bases in Airtable
554
00:19:12,140 —> 00:19:13,110
and we were required
555
00:19:13,310 —> 00:19:14,178
to use them as part of
556
00:19:14,340 —> 00:19:14,808
work,
557
00:19:15,440 —> 00:19:17,825
and then I’m like, oh wow,
558
00:19:18,025 —> 00:19:20,709
there’s so much potential here
559
00:19:20,909 —> 00:19:22,320
to utilize this in
560
00:19:22,320 —> 00:19:24,308
ways that we’re actually not using it.
561
00:19:24,840 —> 00:19:25,561
So yeah,
562
00:19:25,761 —> 00:19:28,718
that’s where it kind of started and
563
00:19:29,040 —> 00:19:30,140
it was super useful
564
00:19:30,340 —> 00:19:32,108
when I started using it to kind of
565
00:19:32,840 —> 00:19:35,318
data mine our buildings.
566
00:19:35,740 —> 00:19:38,676
So using that in a way where
567
00:19:38,876 —> 00:19:42,660
it wasn’t kind of intended to be used.
568
00:19:42,660 —> 00:19:45,706
So yeah, it was super interesting
569
00:19:45,906 —> 00:19:48,290
and then I moved back
570
00:19:48,290 —> 00:19:50,508
I just never stopped using it.
571
00:19:51,740 —> 00:19:53,108
Excellent. Yeah, it’s funny,
572
00:19:53,308 —> 00:19:54,360
I think a lot of people
573
00:19:54,560 —> 00:19:55,550
kind of start out using it
574
00:19:55,550 —> 00:19:57,116
just because it is so flexible,
575
00:19:57,316 —> 00:19:58,357
you can use it however
576
00:19:58,557 —> 00:19:59,540
you want and like there’s
577
00:19:59,540 —> 00:20:01,722
really like no right way to do it.
578
00:20:01,922 —> 00:20:04,290
If it’s gonna work for you then it works
579
00:20:04,290 —> 00:20:05,899
right? That’s what I love about it.
580
00:20:06,099 —> 00:20:07,099
It’s super flexible.
581
00:20:07,840 —> 00:20:08,388
Yeah.
582
00:20:08,940 —> 00:20:10,242
So what kind of projects
583
00:20:10,442 —> 00:20:11,598
are you using it for now?
584
00:20:12,740 —> 00:20:14,498
So we’ve got like
585
00:20:15,140 —> 00:20:16,018
I keep coming up with
586
00:20:16,218 —> 00:20:17,075
different applications
587
00:20:17,275 —> 00:20:18,400
like we can use it for this we can
588
00:20:18,400 —> 00:20:19,001
use it for this,
589
00:20:19,201 —> 00:20:19,967
we can use it for this
590
00:20:20,167 —> 00:20:21,290
like we can use it for our operations,
591
00:20:21,290 —> 00:20:23,682
we can use it for projects.
592
00:20:23,882 —> 00:20:25,264
So for budgeting
593
00:20:25,464 —> 00:20:28,200
and taking quantities directly off
594
00:20:28,200 —> 00:20:30,247
of software and stuff like that.
595
00:20:30,447 —> 00:20:31,666
We use it to kind of
596
00:20:31,866 —> 00:20:33,190
like benchmark our briefs
597
00:20:33,190 —> 00:20:34,598
from the clients to make sure like
598
00:20:34,640 —> 00:20:35,908
are we actually
599
00:20:35,940 —> 00:20:38,552
designing too brief and things like that?
600
00:20:38,752 —> 00:20:40,910
I’ve got something to show and we can
601
00:20:40,910 —> 00:20:43,094
go through it in a bit.
602
00:20:43,294 —> 00:20:46,608
But generally speaking it’s more of a
603
00:20:47,040 —> 00:20:49,797
hey like we’ve got a problem,
604
00:20:49,997 —> 00:20:51,318
a design problem
605
00:20:51,640 —> 00:20:53,896
but it requires us to validate data.
606
00:20:54,096 —> 00:20:55,096
How do we do it?
607
00:20:55,340 —> 00:20:56,937
So it’s usually sometimes
608
00:20:57,137 —> 00:20:59,108
it’s something that’s more kind of
609
00:21:00,040 —> 00:21:02,098
holistic so you can
610
00:21:02,540 —> 00:21:04,255
use it for a lot of things
611
00:21:04,455 —> 00:21:06,039
or is sometimes it’s like
612
00:21:06,239 —> 00:21:07,750
a very very specific way to
613
00:21:07,750 —> 00:21:09,603
look one base for one thing
614
00:21:09,803 —> 00:21:10,986
and it just solves
615
00:21:11,186 —> 00:21:12,760
one specific problem and it
616
00:21:12,760 —> 00:21:13,717
doesn’t necessarily mean
617
00:21:13,917 —> 00:21:14,833
that you can translate it
618
00:21:15,033 —> 00:21:15,750
to another project but at
619
00:21:15,750 —> 00:21:16,898
least it takes a lot of
620
00:21:17,240 —> 00:21:21,418
reporting or work off of our hands.
621
00:21:22,040 —> 00:21:23,038
Absolutely.
622
00:21:23,640 —> 00:21:24,942
That’s super interesting.
623
00:21:25,142 —> 00:21:26,020
I’m excited to see
624
00:21:26,220 —> 00:21:27,338
what you’ve got to show us.
625
00:21:28,040 —> 00:21:30,008
I’m I was curious
626
00:21:30,760 —> 00:21:31,905
if you can share
627
00:21:32,105 —> 00:21:33,908
how we work used Airtable?
628
00:21:34,540 —> 00:21:40,708
N. D. A. But
629
00:21:41,040 —> 00:21:44,237
yeah I’m not sure they still use it.
630
00:21:44,437 —> 00:21:47,790
They were using it back in the day
631
00:21:47,790 —> 00:21:49,349
But we used it more
632
00:21:49,549 —> 00:21:51,318
for internal operations.
633
00:21:51,640 —> 00:21:54,268
It was more reporting internal operations,
634
00:21:54,640 —> 00:21:55,538
getting
635
00:21:55,580 —> 00:21:57,228
things through gates. So like
636
00:21:58,240 —> 00:22:00,201
when you get through approval gates
637
00:22:00,401 —> 00:22:01,716
and then you kind of like
638
00:22:01,916 —> 00:22:02,610
pass it on to the
639
00:22:02,610 —> 00:22:03,291
next department.
640
00:22:03,491 —> 00:22:04,600
So when it was going through
641
00:22:04,800 —> 00:22:05,590
real estate and they were
642
00:22:05,590 —> 00:22:07,122
assessing a potential property
643
00:22:07,322 —> 00:22:08,398
and then you kind of like
644
00:22:08,740 —> 00:22:10,004
get it over and like
645
00:22:10,204 —> 00:22:11,648
push it to the design team
646
00:22:12,140 —> 00:22:14,129
so you kind of like use the same data
647
00:22:14,329 —> 00:22:16,280
but pass it on to different stakeholders
648
00:22:16,280 —> 00:22:17,008
along the way.
649
00:22:17,940 —> 00:22:19,208
So yeah.
650
00:22:20,340 —> 00:22:21,248
Very nice.
651
00:22:21,840 —> 00:22:24,941
What about maybe question for Kamille
652
00:22:25,141 —> 00:22:28,210
or Chris like, how pop do you know other
653
00:22:28,210 —> 00:22:29,752
architecture related firms
654
00:22:29,952 —> 00:22:32,420
that use Airtable? Is it known within that
655
00:22:32,420 —> 00:22:34,998
industry or you guys are just outliers?
656
00:22:35,340 —> 00:22:37,998
I don’t think it’s a
657
00:22:38,840 —> 00:22:39,848
popular
658
00:22:39,950 —> 00:22:42,608
tool I guess in our field.
659
00:22:47,040 —> 00:22:48,438
Not for us either.
660
00:22:48,638 —> 00:22:49,993
Like we’ve used it
661
00:22:50,193 —> 00:22:52,630
like we’ve instigated using it with
662
00:22:52,630 —> 00:22:56,058
clients to get and give them access
663
00:22:56,258 —> 00:23:00,270
to their dashboards or specific views so
664
00:23:00,270 —> 00:23:02,188
they can kind of like keep up
665
00:23:02,388 —> 00:23:04,030
to date with their permits
666
00:23:04,230 —> 00:23:05,230
and tracking it and
667
00:23:05,230 —> 00:23:06,218
stuff like that. But
668
00:23:06,340 —> 00:23:08,398
I’ve been
669
00:23:09,520 —> 00:23:11,032
I’ve been pushing it a lot
670
00:23:11,232 —> 00:23:12,718
and it hasn’t been picking up
671
00:23:13,140 —> 00:23:13,998
for some reason
672
00:23:14,340 —> 00:23:16,643
but not a lot of architects
673
00:23:16,843 —> 00:23:18,008
are big on data.
674
00:23:18,340 —> 00:23:22,818
Well I think that’s interesting because
675
00:23:23,840 —> 00:23:25,455
I’ve been seeing more and more,
676
00:23:25,655 —> 00:23:26,825
we were talking about it
677
00:23:27,025 —> 00:23:27,800
literally yesterday.
678
00:23:29,810 —> 00:23:32,578
The idea of parametric design which is
679
00:23:33,040 —> 00:23:37,108
using data to help you generate
680
00:23:37,640 —> 00:23:40,336
different design schemes really quickly.
681
00:23:40,536 —> 00:23:42,830
So you feed it a bunch of parameters.
682
00:23:42,830 —> 00:23:45,236
A program will spit out a couple
683
00:23:45,436 —> 00:23:48,018
of different building shapes and then
684
00:23:48,050 —> 00:23:49,065
the architects
685
00:23:49,265 —> 00:23:51,166
will take that building shape
686
00:23:51,366 —> 00:23:53,008
that you know best fits
687
00:23:53,340 —> 00:23:54,431
what they want
688
00:23:54,631 —> 00:23:55,618
and then like
689
00:23:55,818 —> 00:23:57,620
start to like carve out
690
00:23:57,820 —> 00:23:59,108
even more it’s like
691
00:23:59,640 —> 00:24:02,574
a good comparison might be 3D printing
692
00:24:02,774 —> 00:24:05,200
where the printer will print out a
693
00:24:05,200 —> 00:24:06,305
lot of what you need to do,
694
00:24:06,505 —> 00:24:07,519
but you still need to go in
695
00:24:07,719 —> 00:24:08,270
and sand it and then
696
00:24:08,270 —> 00:24:09,498
paint it afterward.
697
00:24:09,840 —> 00:24:10,508
And
698
00:24:11,140 —> 00:24:13,710
I don’t think Airtable is necessarily
699
00:24:13,910 —> 00:24:16,350
a good fit for the world of parametric
700
00:24:16,350 —> 00:24:18,898
design. But I do see more and more people
701
00:24:19,240 —> 00:24:20,825
trying to think through how
702
00:24:21,025 —> 00:24:21,863
can we use data
703
00:24:22,063 —> 00:24:23,818
to help with the process of design.
704
00:24:24,240 —> 00:24:26,313
Yeah. Well it’s picking up,
705
00:24:26,513 —> 00:24:28,446
it’s picking up a lot more
706
00:24:28,646 —> 00:24:30,230
for urban design because
707
00:24:30,230 —> 00:24:31,098
you
708
00:24:31,840 —> 00:24:33,699
you do get a lot of more,
709
00:24:33,899 —> 00:24:35,554
there’s a lot more data
710
00:24:35,754 —> 00:24:37,640
readily available online that
711
00:24:37,640 —> 00:24:38,374
you can use
712
00:24:38,574 —> 00:24:39,800
from the government
713
00:24:39,999 —> 00:24:42,510
now for like building design unless you’re
714
00:24:42,510 —> 00:24:44,597
generating your own data
715
00:24:44,797 —> 00:24:45,811
is very hard
716
00:24:46,011 —> 00:24:48,598
to get proper benchmarks for that
717
00:24:49,140 —> 00:24:50,548
unfortunately.
718
00:24:50,690 —> 00:24:52,608
But in terms of
719
00:24:53,440 —> 00:24:56,998
generative design, we do
720
00:24:57,430 —> 00:24:59,508
we do parametric design in the office.
721
00:25:00,060 —> 00:25:01,608
And we
722
00:25:02,040 —> 00:25:04,178
we also use rivet. So
723
00:25:04,340 —> 00:25:05,108
for
724
00:25:05,940 —> 00:25:07,463
people who don’t know
725
00:25:07,663 —> 00:25:09,127
rivet is the software
726
00:25:09,327 —> 00:25:10,870
that allows you to design
727
00:25:10,870 —> 00:25:11,718
buildings
728
00:25:12,240 —> 00:25:13,979
with objects rather than geometry.
729
00:25:14,179 —> 00:25:15,324
So like a door is a door
730
00:25:15,524 —> 00:25:16,230
and it has metadata
731
00:25:16,230 —> 00:25:17,178
attached to it.
732
00:25:17,420 —> 00:25:18,818
So it carries the
733
00:25:19,240 —> 00:25:20,752
dimensions of the door,
734
00:25:20,952 —> 00:25:22,161
price of the door,
735
00:25:22,361 —> 00:25:24,040
manufacturer, specifications,
736
00:25:24,040 —> 00:25:27,833
all of that goes with the object.
737
00:25:28,033 —> 00:25:32,890
So that data can be transformed into like
738
00:25:32,890 —> 00:25:35,045
you can export schedules of this data
739
00:25:35,245 —> 00:25:37,200
from the software directly to CSP for
740
00:25:37,200 —> 00:25:38,508
example, so
741
00:25:38,640 —> 00:25:40,728
getting the data out of the software and
742
00:25:41,040 —> 00:25:42,417
putting it somewhere where you
743
00:25:42,617 —> 00:25:43,840
can actually do things with it.
744
00:25:43,840 —> 00:25:46,684
Like Airtable, super useful.
745
00:25:46,884 —> 00:25:49,216
Like I love doing it.
746
00:25:49,416 —> 00:25:51,660
And also the other way
747
00:25:51,660 —> 00:25:52,626
around. So we
748
00:25:52,826 —> 00:25:55,141
like I’ve used it in cases where
749
00:25:55,341 —> 00:25:57,310
I have the data in Airtable and
750
00:25:57,310 —> 00:26:01,308
had to export it to link it into
751
00:26:01,440 —> 00:26:02,468
into the software.
752
00:26:02,600 —> 00:26:04,328
So things like
753
00:26:05,740 —> 00:26:07,408
like what spaces,
754
00:26:07,940 —> 00:26:10,070
what kind of like space take up
755
00:26:10,270 —> 00:26:11,849
does each function take?
756
00:26:12,049 —> 00:26:13,230
And then like plotted
757
00:26:13,230 —> 00:26:15,718
out into Airtable like as a dummy
758
00:26:16,240 —> 00:26:17,451
environment sandbox
759
00:26:17,651 —> 00:26:19,938
and then just push it into the software
760
00:26:20,070 —> 00:26:20,998
so it
761
00:26:21,440 —> 00:26:22,620
it can integrate
762
00:26:22,820 —> 00:26:25,348
not directly so you always need to go
763
00:26:25,390 —> 00:26:27,529
to work flow around it.
764
00:26:27,729 —> 00:26:30,268
But I have used it both ways
765
00:26:30,468 —> 00:26:31,900
so it can work,
766
00:26:31,900 —> 00:26:32,383
it just
767
00:26:32,583 —> 00:26:35,008
it doesn’t lend itself too much to it.
768
00:26:35,940 —> 00:26:37,998
So have you with any of
769
00:26:38,440 —> 00:26:40,793
the above that was just mentioned,
770
00:26:40,993 —> 00:26:43,630
would you be able to use the like 3D
771
00:26:43,630 —> 00:26:46,332
renderer extension that Airtable has
772
00:26:46,532 —> 00:26:48,808
because it’s so rare to find like
773
00:26:49,040 —> 00:26:51,290
something that would use that extension
774
00:26:51,490 —> 00:26:53,310
and I’ve always wanted to see it in
775
00:26:53,310 —> 00:26:55,240
action. I think we had someone on
776
00:26:55,440 —> 00:26:56,823
the show a few weeks ago.
777
00:26:57,023 —> 00:26:57,930
We did and you could
778
00:26:57,930 —> 00:27:00,583
but the process you would need to take,
779
00:27:00,783 —> 00:27:01,808
I think to get the
780
00:27:02,040 —> 00:27:04,207
info that we typically work with
781
00:27:04,407 —> 00:27:06,170
from an architect standpoint.
782
00:27:06,170 —> 00:27:07,711
I don’t want to speak for you Chris
783
00:27:07,911 —> 00:27:09,560
but from an architect standpoint there’s a
784
00:27:09,560 —> 00:27:11,005
lot more detailed geometry
785
00:27:11,205 —> 00:27:12,313
that you have to work
786
00:27:12,513 —> 00:27:13,950
with and from an urban planning
787
00:27:13,950 —> 00:27:16,176
standpoint. All of my geometry is simple,
788
00:27:16,376 —> 00:27:18,130
but I’m looking at a whole city at a
789
00:27:18,130 —> 00:27:18,708
time
790
00:27:18,740 —> 00:27:20,750
and I don’t want to deal
791
00:27:20,950 —> 00:27:22,508
with that in Airtable
792
00:27:23,740 —> 00:27:24,612
no shade to Airtable
793
00:27:24,812 —> 00:27:26,277
but that’s not what they’re made for
794
00:27:26,477 —> 00:27:27,010
and I would rather
795
00:27:27,010 —> 00:27:27,908
just use a,
796
00:27:28,340 —> 00:27:30,722
You know, 3D viewer that is sort of built
797
00:27:30,922 —> 00:27:32,058
to handle that level of
798
00:27:32,090 —> 00:27:34,208
detail or that level of scale.
799
00:27:34,540 —> 00:27:34,978
Right,
800
00:27:36,640 —> 00:27:37,218
Cool,
801
00:27:37,640 —> 00:27:40,654
awesome. Well we are glad
802
00:27:40,854 —> 00:27:45,718
you could join us all the way from Cyprus.
803
00:27:46,140 —> 00:27:47,108
Yeah, that’s so cool.
804
00:27:47,790 —> 00:27:49,398
Go back here
805
00:27:49,710 —> 00:27:51,008
and now
806
00:27:51,340 —> 00:27:53,450
Chris is going to share with us
807
00:27:53,650 —> 00:27:54,760
some of his bases
808
00:27:54,960 —> 00:27:56,718
that he uses in the real world
809
00:27:57,240 —> 00:27:59,898
and we’re gonna share your screen here.
810
00:28:01,150 —> 00:28:03,008
There you go. Take it away.
811
00:28:03,540 —> 00:28:05,249
Alright, perfect. So
812
00:28:05,449 —> 00:28:07,619
I’m gonna go through a few
813
00:28:07,819 —> 00:28:10,290
bases slash Interfaces that kind
814
00:28:10,290 —> 00:28:11,661
of use case scenarios
815
00:28:11,861 —> 00:28:13,098
that we use it for.
816
00:28:14,440 —> 00:28:17,658
It’s not using any automations,
817
00:28:17,858 —> 00:28:19,179
no scripting,
818
00:28:19,379 —> 00:28:22,330
no bells and whistles but it
819
00:28:22,330 —> 00:28:23,285
does the job
820
00:28:23,485 —> 00:28:26,325
with the base Airtable functionality
821
00:28:26,525 —> 00:28:28,218
so we try to do our best
822
00:28:28,540 —> 00:28:32,069
now just to highlight the data here,
823
00:28:32,269 —> 00:28:35,500
a lot of it is dummy data because I
824
00:28:35,500 —> 00:28:38,350
can’t actually share the real data
825
00:28:38,550 —> 00:28:41,200
but so I’m gonna go through a few.
826
00:28:41,200 —> 00:28:42,842
Use case scenarios,
827
00:28:43,042 —> 00:28:45,401
use case scenario number one
828
00:28:45,601 —> 00:28:47,508
is using the data from
829
00:28:47,950 —> 00:28:49,348
the design software,
830
00:28:49,520 —> 00:28:51,258
getting quantities out of
831
00:28:51,458 —> 00:28:52,718
the software and then
832
00:28:53,240 —> 00:28:55,673
how we deal with those quantities
833
00:28:55,873 —> 00:28:57,590
for budgeting the project.
834
00:28:57,590 —> 00:29:00,239
The other one is more kind of like
835
00:29:00,439 —> 00:29:02,810
how do we make sure that we’re
836
00:29:02,810 —> 00:29:03,998
designing to brief
837
00:29:04,540 —> 00:29:07,108
and
838
00:29:07,440 —> 00:29:08,974
tracking permits
839
00:29:09,174 —> 00:29:11,468
and optimizing budgets. So
840
00:29:11,540 —> 00:29:14,408
I’m gonna start off with our kind of
841
00:29:16,440 —> 00:29:17,977
the project budgeting side
842
00:29:18,177 —> 00:29:18,679
of things
843
00:29:18,879 —> 00:29:20,520
but we also use it for tendering.
844
00:29:20,520 —> 00:29:22,866
So if we have a look at
845
00:29:23,066 —> 00:29:25,008
the base behind this.
846
00:29:25,340 —> 00:29:29,498
So what we have here is, alright
847
00:29:29,840 —> 00:29:32,175
so we’ve got so there’s a
848
00:29:32,375 —> 00:29:33,922
basically a table
849
00:29:34,122 —> 00:29:36,470
that deals with the quantity
850
00:29:36,470 —> 00:29:40,018
takeoffs. So we’ve got these organized
851
00:29:40,218 —> 00:29:43,660
in categories. So every category of the
852
00:29:43,660 —> 00:29:45,219
building process from
853
00:29:45,419 —> 00:29:47,001
preliminary excavations,
854
00:29:47,201 —> 00:29:48,890
demolitions all the way to
855
00:29:48,890 —> 00:29:50,498
artwork.
856
00:29:50,640 —> 00:29:52,221
We’re like we’re covered in
857
00:29:52,421 —> 00:29:53,270
these categories
858
00:29:53,470 —> 00:29:55,398
and then what we do, we go and
859
00:29:55,740 —> 00:29:57,909
get every single aspect of the building
860
00:29:58,109 —> 00:29:59,300
mapped out in quantities.
861
00:29:59,300 —> 00:30:01,508
So partitions for meeting rooms,
862
00:30:02,140 —> 00:30:04,035
there. Cutting the floor boxes
863
00:30:04,235 —> 00:30:05,930
to get the power distribution,
864
00:30:05,930 —> 00:30:06,995
it’s there.
865
00:30:07,195 —> 00:30:10,547
Things like ceiling mounted racks
866
00:30:10,747 —> 00:30:13,290
all the way to like meeting
867
00:30:13,290 —> 00:30:15,019
room chairs and boardroom chairs,
868
00:30:15,219 —> 00:30:17,220
everything’s in there. And we we basically
869
00:30:17,220 —> 00:30:18,757
break them down by level
870
00:30:18,957 —> 00:30:19,694
and by zone.
871
00:30:19,894 —> 00:30:22,150
So like level four meeting room has four
872
00:30:22,150 —> 00:30:23,218
meeting room chairs
873
00:30:23,440 —> 00:30:25,398
and there’s a budget assigned to that.
874
00:30:25,660 —> 00:30:26,928
Now
875
00:30:27,340 —> 00:30:30,044
after we do these kind of takeoffs
876
00:30:30,244 —> 00:30:32,510
and migrate them into Airtable,
877
00:30:32,510 —> 00:30:34,509
then we try to go out to tenders
878
00:30:34,709 —> 00:30:36,508
because the idea is that we want
879
00:30:36,940 —> 00:30:39,178
to be unbiased towards
880
00:30:39,480 —> 00:30:40,578
the tenders
881
00:30:40,740 —> 00:30:42,208
or the potential suppliers.
882
00:30:42,540 —> 00:30:45,408
So what we do is kind of like a report
883
00:30:46,140 —> 00:30:48,108
the different tenders to the clients.
884
00:30:48,740 —> 00:30:52,682
So we basically go on every single item
885
00:30:52,882 —> 00:30:55,108
in the quantities table.
886
00:30:55,440 —> 00:30:57,992
And we put like for example this
887
00:30:58,192 —> 00:30:59,512
two seater sofa,
888
00:30:59,712 —> 00:31:01,740
approximate dimensions from
889
00:31:01,740 —> 00:31:03,308
the design is this.
890
00:31:03,508 —> 00:31:06,242
And then we’ve got three different
891
00:31:06,442 —> 00:31:07,930
options for that with
892
00:31:07,930 —> 00:31:09,044
their associated pictures
893
00:31:09,244 —> 00:31:10,572
and we kind of like do an export
894
00:31:10,772 —> 00:31:11,360
of this and send it
895
00:31:11,360 —> 00:31:12,218
to the client.
896
00:31:12,440 —> 00:31:14,379
So for this item in the quantities,
897
00:31:14,579 —> 00:31:16,318
you’ve got three different options,
898
00:31:16,340 —> 00:31:17,583
which one do you want?
899
00:31:17,783 —> 00:31:19,122
So it basically goes into
900
00:31:19,322 —> 00:31:20,408
the quantities table and
901
00:31:21,140 —> 00:31:23,725
starts multiplying by unit price.
902
00:31:23,925 —> 00:31:26,310
If there’s a percentage waste,
903
00:31:26,310 —> 00:31:27,169
if you’ve got tiles
904
00:31:27,369 —> 00:31:28,376
and you’re cutting tiles
905
00:31:28,576 —> 00:31:29,340
and you’ve got wastage,
906
00:31:29,340 —> 00:31:31,696
it also has a parameter in there for that.
907
00:31:31,896 —> 00:31:33,098
And if you have discounts
908
00:31:33,540 —> 00:31:36,142
and then we basically just report,
909
00:31:36,342 —> 00:31:39,280
you know what the unit price is that this
910
00:31:39,280 —> 00:31:40,971
much times the quantity that it pulls
911
00:31:41,171 —> 00:31:42,480
from the other table. This is the
912
00:31:42,480 —> 00:31:43,508
estimated cost
913
00:31:44,040 —> 00:31:46,958
across the project for this specific item
914
00:31:46,960 —> 00:31:48,503
and then if you have it
915
00:31:48,703 —> 00:31:50,718
you’ve got different statuses. So
916
00:31:51,140 —> 00:31:52,598
we’re using the same
917
00:31:52,940 —> 00:31:54,908
tables to track deliveries as well.
918
00:31:55,540 —> 00:31:56,278
So
919
00:31:56,440 —> 00:31:57,858
if you have a short listed
920
00:31:58,058 —> 00:31:59,548
if you haven’t selected ordered
921
00:31:59,940 —> 00:32:01,402
confirmed delivery dates
922
00:32:01,602 —> 00:32:02,724
delivered, installed,
923
00:32:02,924 —> 00:32:03,900
rejected, and damaged.
924
00:32:03,900 —> 00:32:04,718
So
925
00:32:05,040 —> 00:32:07,218
if things are
926
00:32:08,540 —> 00:32:11,305
if we were tracking the deliveries
927
00:32:11,505 —> 00:32:13,500
but also the overdue items.
928
00:32:13,500 —> 00:32:16,591
So that’s how we go around with it.
929
00:32:16,791 —> 00:32:20,300
But if for example anything that is at bit
930
00:32:20,300 —> 00:32:20,818
mode
931
00:32:21,240 —> 00:32:23,343
doesn’t pull so we’ve got
932
00:32:23,543 —> 00:32:25,179
it doesn’t pull into
933
00:32:25,379 —> 00:32:27,550
this table the quantity table
934
00:32:27,550 —> 00:32:30,411
because in here this estimated cost
935
00:32:30,611 —> 00:32:32,428
is basically rolling up
936
00:32:32,628 —> 00:32:34,008
the information from
937
00:32:34,340 —> 00:32:36,056
the tender table where
938
00:32:36,256 —> 00:32:38,708
the status is not been rejected.
939
00:32:39,840 —> 00:32:41,421
Right? So if it’s at Bit mode
940
00:32:41,621 —> 00:32:42,593
or if it’s rejected
941
00:32:42,793 —> 00:32:43,820
it doesn’t aggregate the
942
00:32:43,820 —> 00:32:46,297
values. If it changes into anything else
943
00:32:46,497 —> 00:32:48,340
it means it’s already part of the
944
00:32:48,340 —> 00:32:50,278
opposition process of procurement
945
00:32:50,478 —> 00:32:52,098
and it adds it into the budget.
946
00:32:52,840 —> 00:32:53,947
So that’s kind of like
947
00:32:54,147 —> 00:32:55,608
what’s going on in the background
948
00:32:56,240 —> 00:32:58,475
of the base which can make
949
00:32:58,675 —> 00:33:00,434
this make more sense.
950
00:33:00,634 —> 00:33:03,030
So basically everything that we
951
00:33:03,030 —> 00:33:04,811
put into the base aggregate
952
00:33:05,011 —> 00:33:06,019
in terms of cost
953
00:33:06,219 —> 00:33:07,910
and then the client can have a
954
00:33:07,910 —> 00:33:09,076
dashboard and see
955
00:33:09,276 —> 00:33:11,818
exactly what this cost breaks down into.
956
00:33:11,940 —> 00:33:13,903
So we’ve got the different categories
957
00:33:14,103 —> 00:33:15,920
from more constructions or the minimum
958
00:33:15,920 —> 00:33:16,818
systems
959
00:33:16,840 —> 00:33:19,178
floor coverings I. T. Systems all of these
960
00:33:19,540 —> 00:33:21,160
for this project specifically
961
00:33:21,360 —> 00:33:22,361
because it has done
962
00:33:22,561 —> 00:33:23,730
an interior fit out for an
963
00:33:23,730 —> 00:33:24,791
office space.
964
00:33:24,991 —> 00:33:28,218
So there’s no building work done to it,
965
00:33:28,540 —> 00:33:29,438
construction wise.
966
00:33:29,840 —> 00:33:31,270
So you see the breakdown
967
00:33:31,470 —> 00:33:33,002
of the different categories
968
00:33:33,202 —> 00:33:34,250
and what the estimated
969
00:33:34,250 —> 00:33:35,268
cost for each is.
970
00:33:35,468 —> 00:33:36,387
So that’s great.
971
00:33:36,587 —> 00:33:38,168
And if you scroll further down
972
00:33:38,368 —> 00:33:38,800
you actually
973
00:33:38,800 —> 00:33:39,218
have
974
00:33:39,740 —> 00:33:41,461
a breakdown of the quantities
975
00:33:41,661 —> 00:33:42,504
and the budget.
976
00:33:42,704 —> 00:33:44,190
So they still get kind of like
977
00:33:44,190 —> 00:33:46,942
more data oriented breakdown of this
978
00:33:47,142 —> 00:33:50,230
if they really want to see it summarized
979
00:33:50,230 —> 00:33:51,819
but they also have like a
980
00:33:52,019 —> 00:33:53,218
high level overview of
981
00:33:53,540 —> 00:33:56,127
what the budget is for the project.
982
00:33:56,327 —> 00:33:59,380
So where you see if it’s been selected
983
00:33:59,380 —> 00:34:02,124
so place partitions create it’s selected.
984
00:34:02,324 —> 00:34:04,600
It’s there anything that’s zero value
985
00:34:04,600 —> 00:34:05,971
means there’s no supplier,
986
00:34:06,171 —> 00:34:07,310
nothing selected for it
987
00:34:07,510 —> 00:34:08,449
and they need to make a
988
00:34:08,449 —> 00:34:08,799
decision
989
00:34:08,999 —> 00:34:10,508
essentially that’s what it’s there for.
990
00:34:10,840 —> 00:34:12,598
So if it’s empty means guys
991
00:34:12,940 —> 00:34:14,651
we’ve got tenders for this
992
00:34:14,851 —> 00:34:17,679
we’ve allowed for it but you have made a
993
00:34:17,679 —> 00:34:19,313
decision so if you want this
994
00:34:19,513 —> 00:34:21,343
project budget to reflect reality
995
00:34:21,543 —> 00:34:22,230
you need to fill
996
00:34:22,230 —> 00:34:22,608
it in.
997
00:34:24,139 —> 00:34:26,108
Even though we’re doing the filling in
998
00:34:26,440 —> 00:34:28,148
aspect of it which is
999
00:34:28,520 —> 00:34:29,008
kind of
1000
00:34:29,440 —> 00:34:31,037
the bottleneck but
1001
00:34:31,237 —> 00:34:34,408
at least it keeps us on top of things.
1002
00:34:34,739 —> 00:34:35,508
Now
1003
00:34:35,940 —> 00:34:38,044
we do have are kind of like
1004
00:34:38,244 —> 00:34:39,671
internal Interfaces
1005
00:34:39,871 —> 00:34:41,550
to help us deal with like
1006
00:34:41,550 —> 00:34:42,733
reviewing these items.
1007
00:34:42,933 —> 00:34:44,005
So if we go furniture
1008
00:34:44,205 —> 00:34:45,690
and we’re going between different
1009
00:34:45,690 —> 00:34:47,299
options different types of
1010
00:34:47,499 —> 00:34:48,796
furniture that we have
1011
00:34:48,996 —> 00:34:50,330
and we’re seeing different
1012
00:34:50,330 —> 00:34:52,446
options for the same item. Right?
1013
00:34:52,646 —> 00:34:53,439
So this is from
1014
00:34:53,639 —> 00:34:54,379
the same supplier
1015
00:34:54,579 —> 00:34:55,968
but two options for the same item,
1016
00:34:56,168 —> 00:34:56,949
so we can decide all you
1017
00:34:56,949 —> 00:34:57,308
want,
1018
00:34:57,440 —> 00:34:59,838
we want that. So let’s go and select it
1019
00:35:00,050 —> 00:35:01,662
like we’ve selected that.
1020
00:35:01,862 —> 00:35:03,918
So now if we go back to the budget,
1021
00:35:03,950 —> 00:35:04,898
it’s already changed.
1022
00:35:05,440 —> 00:35:06,018
Right?
1023
00:35:06,840 —> 00:35:08,543
So that’s one use case scenario
1024
00:35:08,743 —> 00:35:09,723
that we use it for.
1025
00:35:09,923 —> 00:35:10,960
Super useful for smaller
1026
00:35:10,960 —> 00:35:12,483
projects and bigger projects,
1027
00:35:12,682 —> 00:35:13,809
you’ve got a specialist
1028
00:35:14,009 —> 00:35:14,740
that deals with the
1029
00:35:14,740 —> 00:35:15,549
quantities. So
1030
00:35:15,749 —> 00:35:17,639
we don’t want to kind of double up
1031
00:35:17,839 —> 00:35:19,250
on the work but for a smaller
1032
00:35:19,250 —> 00:35:20,208
project like this,
1033
00:35:20,540 —> 00:35:21,098
that’s great.
1034
00:35:21,440 —> 00:35:26,518
Now let me go here. So
1035
00:35:27,140 —> 00:35:28,103
because we’re getting
1036
00:35:28,303 —> 00:35:29,506
we’re dealing with buildings
1037
00:35:29,706 —> 00:35:30,580
and we need to go through
1038
00:35:30,580 —> 00:35:32,535
kind of jumping through hoops
1039
00:35:32,735 —> 00:35:34,091
with the authorities.
1040
00:35:34,291 —> 00:35:35,770
A lot of the work we do is
1041
00:35:35,770 —> 00:35:38,088
based on getting permit approvals
1042
00:35:38,288 —> 00:35:40,898
from the local and national authorities.
1043
00:35:41,240 —> 00:35:44,430
So basically for any building
1044
00:35:44,630 —> 00:35:48,086
that’s in potential construction
1045
00:35:48,286 —> 00:35:49,490
that’s over a
1046
00:35:49,490 —> 00:35:50,308
certain size,
1047
00:35:50,640 —> 00:35:52,608
you need to go through
1048
00:35:53,440 —> 00:35:55,337
authorized an authorization process
1049
00:35:55,537 —> 00:35:56,800
with different departments.
1050
00:35:56,800 —> 00:35:57,637
So you need to go to
1051
00:35:57,837 —> 00:35:58,559
the Energy Department,
1052
00:35:58,759 —> 00:35:59,990
you need to go to the Department of
1053
00:35:59,990 —> 00:36:02,412
Environment to make sure that
1054
00:36:02,612 —> 00:36:06,170
your are you taking all the sustainability
1055
00:36:06,170 —> 00:36:08,464
issues, are you making sure
1056
00:36:08,664 —> 00:36:11,098
that you’re not creating any
1057
00:36:11,230 —> 00:36:12,608
issues with the local flora
1058
00:36:12,808 —> 00:36:13,730
and fauna and so on.
1059
00:36:13,930 —> 00:36:16,588
So part of that is actually tracking it,
1060
00:36:16,930 —> 00:36:19,349
Creating dashboards to support it.
1061
00:36:19,549 —> 00:36:19,958
Right?
1062
00:36:20,158 —> 00:36:22,480
So basically this is a dashboard that
1063
00:36:22,480 —> 00:36:23,506
deals with that.
1064
00:36:23,706 —> 00:36:26,390
It’s basically just a reporting dashboard,
1065
00:36:26,390 —> 00:36:28,121
we know what’s going on in the
1066
00:36:28,321 —> 00:36:29,359
background anyways,
1067
00:36:29,559 —> 00:36:30,890
but for clients to see where
1068
00:36:30,890 —> 00:36:32,934
we are. So this is what we do.
1069
00:36:33,134 —> 00:36:35,218
So like there’s 12 consultations
1070
00:36:35,418 —> 00:36:36,000
that we were
1071
00:36:36,000 —> 00:36:36,912
requested to do with
1072
00:36:37,112 —> 00:36:38,098
the different departments.
1073
00:36:38,230 —> 00:36:40,012
There’s 10 of them complete.
1074
00:36:40,212 —> 00:36:41,975
That’s the average percentage
1075
00:36:42,175 —> 00:36:43,130
completion based on
1076
00:36:43,130 —> 00:36:44,247
the values.
1077
00:36:44,447 —> 00:36:48,208
And then what we have here is basically
1078
00:36:48,730 —> 00:36:50,178
responsibility
1079
00:36:50,220 —> 00:36:51,798
for this by
1080
00:36:52,130 —> 00:36:53,708
the different disciplines
1081
00:36:54,030 —> 00:36:55,698
and then basically
1082
00:36:56,030 —> 00:36:57,215
it’s the same data
1083
00:36:57,415 —> 00:36:58,988
just grouped differently.
1084
00:36:59,188 —> 00:37:00,310
So this is basically,
1085
00:37:00,310 —> 00:37:02,638
you know what executive architects
1086
00:37:02,838 —> 00:37:04,410
which is us in this case
1087
00:37:04,610 —> 00:37:05,720
and we’re seeing,
1088
00:37:05,720 —> 00:37:07,898
you know what, we’ve got
1089
00:37:08,230 —> 00:37:10,296
one record that’s pending approval
1090
00:37:10,496 —> 00:37:11,998
and one that’s under review.
1091
00:37:12,730 —> 00:37:14,788
So we can check that
1092
00:37:15,530 —> 00:37:17,473
that has environmental engineer
1093
00:37:17,673 —> 00:37:19,524
has one record pending approval
1094
00:37:19,724 —> 00:37:20,420
and the rest is
1095
00:37:20,420 —> 00:37:22,343
like changes requested,
1096
00:37:22,543 —> 00:37:23,194
approved
1097
00:37:23,394 —> 00:37:26,940
so different disciplines having
1098
00:37:26,940 —> 00:37:28,566
to deal with different departments.
1099
00:37:28,766 —> 00:37:30,470
And then here is basically just that it’s
1100
00:37:30,470 —> 00:37:32,888
more of a color coded version of
1101
00:37:33,230 —> 00:37:34,375
the different departments.
1102
00:37:34,575 —> 00:37:36,180
So you’ve got the antiquities Department,
1103
00:37:36,180 —> 00:37:37,654
Civil Aviation Authority,
1104
00:37:37,854 —> 00:37:39,090
Electricity Authority.
1105
00:37:39,290 —> 00:37:40,720
So it’s just color coding the
1106
00:37:40,720 —> 00:37:41,708
status of each.
1107
00:37:43,130 —> 00:37:45,485
And if you go further down again,
1108
00:37:45,685 —> 00:37:48,340
this is something that like I like to do
1109
00:37:48,340 —> 00:37:50,123
typically because this is kind of like
1110
00:37:50,323 —> 00:37:52,000
the overview and this is the data if you
1111
00:37:52,000 —> 00:37:53,288
really want to go into detail,
1112
00:37:53,830 —> 00:37:56,197
right? Because of transparency,
1113
00:37:56,397 —> 00:37:59,098
like we want people to be able to see,
1114
00:37:59,530 —> 00:38:00,523
hey, you know what,
1115
00:38:00,723 —> 00:38:02,409
this is kind of the, the overview,
1116
00:38:02,609 —> 00:38:03,450
but if you want to go
1117
00:38:03,450 —> 00:38:05,578
into data and see the details or you know,
1118
00:38:05,778 —> 00:38:06,490
what was approved?
1119
00:38:06,490 —> 00:38:07,151
You know what
1120
00:38:07,351 —> 00:38:08,557
these specific conditions
1121
00:38:08,757 —> 00:38:10,100
are currently under negotiation.
1122
00:38:10,100 —> 00:38:11,491
So there’s a lot,
1123
00:38:11,691 —> 00:38:14,108
there’s more data and summary of
1124
00:38:14,140 —> 00:38:15,727
the different decisions in there
1125
00:38:15,927 —> 00:38:17,710
if they want to get into the new degree,
1126
00:38:17,710 —> 00:38:18,588
the details, but
1127
00:38:18,720 —> 00:38:20,312
if not the dashboard is usually
1128
00:38:20,512 —> 00:38:21,648
more than enough for them.
1129
00:38:22,110 —> 00:38:24,658
I really like the chart on the right, I,
1130
00:38:24,858 —> 00:38:27,078
for some reason, I’ve never thought of
1131
00:38:27,520 —> 00:38:29,634
doing it that way when you have
1132
00:38:29,834 —> 00:38:31,076
a sequential series
1133
00:38:31,276 —> 00:38:32,840
of things that you need and
1134
00:38:32,840 —> 00:38:34,778
each of those sequential things
1135
00:38:34,978 —> 00:38:36,528
has a status and I don’t know
1136
00:38:36,530 —> 00:38:38,579
if it’s exactly the same where
1137
00:38:38,779 —> 00:38:41,310
you are but with our permitting process,
1138
00:38:41,310 —> 00:38:43,498
sometimes you have to get,
1139
00:38:43,720 —> 00:38:44,053
you know,
1140
00:38:44,253 —> 00:38:45,570
you have to go to the building department
1141
00:38:45,770 —> 00:38:46,550
before you go to the energy
1142
00:38:46,550 —> 00:38:48,628
Department or vice versa. So there’s,
1143
00:38:48,820 —> 00:38:51,321
you know, things happen in an order
1144
00:38:51,521 —> 00:38:54,180
and I know with charts you can change or
1145
00:38:54,180 —> 00:38:55,378
control rather,
1146
00:38:55,820 —> 00:38:58,216
you know which stack appears where
1147
00:38:58,416 —> 00:39:00,260
and seeing color coded. Okay.
1148
00:39:00,260 —> 00:39:02,153
This is gonna go from light tan
1149
00:39:02,353 —> 00:39:03,625
to dark orange to blue
1150
00:39:03,825 —> 00:39:04,840
and that’s how I know
1151
00:39:04,840 —> 00:39:06,147
that that column is done.
1152
00:39:06,347 —> 00:39:07,233
Then the next one
1153
00:39:07,433 —> 00:39:08,760
I could see where it is in that
1154
00:39:08,760 —> 00:39:09,650
process. Just by
1155
00:39:09,850 —> 00:39:11,209
looking at the color coding.
1156
00:39:11,409 —> 00:39:12,409
I just really like
1157
00:39:12,620 —> 00:39:14,279
seeing, they’re all the same height
1158
00:39:14,479 —> 00:39:16,270
obviously because there’s one approval one
1159
00:39:16,270 —> 00:39:16,738
record.
1160
00:39:18,820 —> 00:39:20,648
So you’re just using a number of records
1161
00:39:20,848 —> 00:39:22,110
versus like aggregating a field,
1162
00:39:22,110 —> 00:39:23,723
having a field summary.
1163
00:39:23,923 —> 00:39:25,272
So that’s why it is,
1164
00:39:25,472 —> 00:39:27,160
there’s no sequence to them
1165
00:39:27,160 —> 00:39:29,019
the way the permitting process
1166
00:39:29,219 —> 00:39:31,498
happens here gets you going in parallel.
1167
00:39:31,820 —> 00:39:32,544
But the
1168
00:39:32,744 —> 00:39:36,578
but I get what you mean, like you could
1169
00:39:36,920 —> 00:39:39,800
potentially number the department’s,
1170
00:39:40,000 —> 00:39:41,880
so if you have a sequence,
1171
00:39:41,880 —> 00:39:44,090
you can put a number on the
1172
00:39:44,290 —> 00:39:45,322
formula field
1173
00:39:45,522 —> 00:39:48,100
to like give them a sequence so you
1174
00:39:48,100 —> 00:39:49,871
can sort by department
1175
00:39:50,071 —> 00:39:51,168
and then yeah,
1176
00:39:51,368 —> 00:39:54,380
just have like a volume bar and then it’s
1177
00:39:54,380 —> 00:39:55,296
basically because
1178
00:39:55,496 —> 00:39:56,698
it becomes a progress bar.
1179
00:39:56,820 —> 00:39:57,798
Right?
1180
00:39:58,320 —> 00:39:59,999
Yeah, I’ve done that in one
1181
00:40:00,199 —> 00:40:01,990
Interface with a bunch of tasks.
1182
00:40:01,990 —> 00:40:02,859
Like it’s not,
1183
00:40:03,059 —> 00:40:04,615
it’s not as pretty as this
1184
00:40:04,815 —> 00:40:06,710
because there’s way too many tasks.
1185
00:40:06,710 —> 00:40:08,041
I thought it looked better
1186
00:40:08,241 —> 00:40:08,860
than having like
1187
00:40:09,060 —> 00:40:10,660
the grid because it just took up too
1188
00:40:10,660 —> 00:40:12,900
much space. It looks very nice,
1189
00:40:13,100 —> 00:40:14,778
but yours looks way better
1190
00:40:15,110 —> 00:40:17,873
and you’re also using the non default
1191
00:40:18,073 —> 00:40:20,860
color scheme. I think it’s it was lost a
1192
00:40:20,860 —> 00:40:22,551
while ago that I don’t think
1193
00:40:22,751 —> 00:40:24,356
we’ve ever really mentioned,
1194
00:40:24,556 —> 00:40:25,330
but you have more
1195
00:40:25,330 —> 00:40:27,642
color options and Interfaces.
1196
00:40:27,842 —> 00:40:28,765
Yes, you do.
1197
00:40:28,965 —> 00:40:31,150
And like it’s a shame
1198
00:40:31,150 —> 00:40:34,288
because the it doesn’t give you control
1199
00:40:34,710 —> 00:40:36,116
of the color scheme.
1200
00:40:36,316 —> 00:40:37,797
Yeah, you can’t get it
1201
00:40:37,997 —> 00:40:39,210
exactly how you want,
1202
00:40:39,210 —> 00:40:40,503
but you don’t have to use
1203
00:40:40,703 —> 00:40:41,970
the default Airtable color
1204
00:40:42,170 —> 00:40:43,090
scheme that’s in like a
1205
00:40:43,090 —> 00:40:45,298
single select fields, for instance,
1206
00:40:45,498 —> 00:40:46,634
like I’ve got like,
1207
00:40:46,834 —> 00:40:48,010
like whenever I go into
1208
00:40:48,010 —> 00:40:49,579
edit mode and look at these
1209
00:40:49,779 —> 00:40:50,288
color schemes.
1210
00:40:50,410 —> 00:40:51,356
I’m like, okay,
1211
00:40:51,556 —> 00:40:52,578
tableau extended
1212
00:40:52,778 —> 00:40:53,568
science book.
1213
00:40:53,768 —> 00:40:55,390
Like I love science book but
1214
00:40:55,390 —> 00:40:56,068
it’s not useful
1215
00:40:56,310 —> 00:40:58,988
like there’s almost no
1216
00:40:59,370 —> 00:41:00,291
it’s too close.
1217
00:41:00,491 —> 00:41:02,553
And then like the one I really like
1218
00:41:02,753 —> 00:41:03,850
is the city lights one
1219
00:41:03,850 —> 00:41:05,385
because it’s always funky
1220
00:41:05,585 —> 00:41:07,406
but like you can’t control like
1221
00:41:07,606 —> 00:41:08,640
I want a proved to be
1222
00:41:08,640 —> 00:41:11,054
like a greenish color, right?
1223
00:41:11,254 —> 00:41:13,844
But you can’t control what color
1224
00:41:14,044 —> 00:41:15,300
from your palates.
1225
00:41:15,300 —> 00:41:15,878
Does what.
1226
00:41:16,110 —> 00:41:17,118
Yeah,
1227
00:41:17,410 —> 00:41:19,248
it would be great if you could have like
1228
00:41:19,540 —> 00:41:20,488
in your
1229
00:41:20,810 —> 00:41:23,308
status or like single select fields
1230
00:41:23,508 —> 00:41:26,020
or multi select fields to kind of like
1231
00:41:26,020 —> 00:41:28,173
assign one color to each
1232
00:41:28,373 —> 00:41:29,878
different status or
1233
00:41:30,310 —> 00:41:32,783
it would be great but it’s not there yet,
1234
00:41:32,983 —> 00:41:34,110
which is okay I guess.
1235
00:41:36,560 —> 00:41:37,378
What else do we have?
1236
00:41:37,910 —> 00:41:40,378
Oh this this one’s interesting. Alright so
1237
00:41:40,710 —> 00:41:44,452
another use that we typically use it for
1238
00:41:44,652 —> 00:41:47,540
when you have a brief from the
1239
00:41:47,540 —> 00:41:50,519
client. So this is a condition where
1240
00:41:50,719 —> 00:41:53,830
you’ve got a brief where you’ve got like
1241
00:41:53,830 —> 00:41:56,568
this is a done your hotel projects.
1242
00:41:56,768 —> 00:41:58,368
So data is not actually
1243
00:41:58,710 —> 00:41:59,182
real but
1244
00:41:59,382 —> 00:42:00,634
it’s basically saying,
1245
00:42:00,834 —> 00:42:01,743
oh you know what,
1246
00:42:01,943 —> 00:42:03,080
we’ve got specific number
1247
00:42:03,080 —> 00:42:05,129
of guest rooms and they need to be
1248
00:42:05,329 —> 00:42:06,411
this specific size.
1249
00:42:06,611 —> 00:42:07,720
And are you hitting the
1250
00:42:07,720 —> 00:42:08,205
targets?
1251
00:42:08,405 —> 00:42:10,162
How much space are you taking?
1252
00:42:10,362 —> 00:42:12,270
Because then we can use this data to
1253
00:42:12,270 —> 00:42:13,811
actually budget the project
1254
00:42:14,011 —> 00:42:15,361
or pass the data onwards
1255
00:42:15,561 —> 00:42:16,550
to make sure that it’s
1256
00:42:16,550 —> 00:42:17,778
actually feasible to be built.
1257
00:42:18,300 —> 00:42:20,882
So we’re basically breaking down
1258
00:42:21,082 —> 00:42:24,190
if I go, let’s see, can I go do I have it
1259
00:42:24,190 —> 00:42:27,858
below? Not here, maybe here, Yes. So
1260
00:42:28,700 —> 00:42:30,868
here what we’re doing, we’re looking at,
1261
00:42:31,300 —> 00:42:33,387
for example, guest rooms and suites,
1262
00:42:33,587 —> 00:42:34,720
king, guest room, king,
1263
00:42:34,720 —> 00:42:36,130
twin guest room,
1264
00:42:36,330 —> 00:42:38,658
deluxe, queen deluxe, king.
1265
00:42:38,858 —> 00:42:41,330
And you’ve got the target area,
1266
00:42:41,330 —> 00:42:43,191
the occupancy, the proposed area
1267
00:42:43,391 —> 00:42:44,324
and the occupancy
1268
00:42:44,524 —> 00:42:45,750
and what the deviation is.
1269
00:42:45,750 —> 00:42:46,930
So if you’ve gotten minus
1270
00:42:47,130 —> 00:42:48,316
in any field that means
1271
00:42:48,516 —> 00:42:49,290
you’re not hitting your
1272
00:42:49,290 —> 00:42:49,858
targets,
1273
00:42:50,900 —> 00:42:51,368
right?
1274
00:42:51,700 —> 00:42:53,526
So you’ve got a deviation
1275
00:42:53,726 —> 00:42:54,848
in terms of area
1276
00:42:55,048 —> 00:42:56,740
and a deviation in terms of
1277
00:42:56,740 —> 00:42:57,584
occupancy,
1278
00:42:57,784 —> 00:43:00,677
that you can basically just review.
1279
00:43:00,877 —> 00:43:03,240
So we do it for every aspect of
1280
00:43:03,240 —> 00:43:03,778
the building.
1281
00:43:04,100 —> 00:43:06,617
And this is a big building,
1282
00:43:06,817 —> 00:43:08,668
so we’re talking about
1283
00:43:10,100 —> 00:43:12,128
70,000 m2
1284
00:43:12,130 —> 00:43:15,368
in terms of building volume, so
1285
00:43:15,800 —> 00:43:18,444
knowing where the bulk of your space is
1286
00:43:18,644 —> 00:43:20,410
allocated is super important.
1287
00:43:20,410 —> 00:43:22,203
So we can tell from here,
1288
00:43:22,403 —> 00:43:23,509
for example that
1289
00:43:23,709 —> 00:43:25,860
you know what the guest rooms were
1290
00:43:25,860 —> 00:43:28,940
like 14,670 and we’ve managed to
1291
00:43:29,140 —> 00:43:31,058
get it down to 10,900.
1292
00:43:31,500 —> 00:43:33,390
So like in terms of optimizing
1293
00:43:33,590 —> 00:43:35,658
the budget and making sure that your
1294
00:43:36,100 —> 00:43:38,493
following your brief, it’s good.
1295
00:43:38,693 —> 00:43:40,960
What I haven’t been able to like,
1296
00:43:40,960 —> 00:43:42,252
this is one of my pet peeves
1297
00:43:42,452 —> 00:43:43,094
with Airtable,
1298
00:43:43,294 —> 00:43:44,560
you can’t customize the scale of
1299
00:43:44,560 —> 00:43:45,118
this.
1300
00:43:46,800 —> 00:43:48,375
Yeah, and it really bugs me
1301
00:43:48,575 —> 00:43:49,953
because it would be great
1302
00:43:50,153 —> 00:43:51,000
if I could see that
1303
00:43:51,000 —> 00:43:51,875
one’s there and you know
1304
00:43:52,075 —> 00:43:53,075
what the other ones over here,
1305
00:43:53,400 —> 00:43:53,715
right?
1306
00:43:53,915 —> 00:43:55,657
Or if I could get these side by side,
1307
00:43:55,857 —> 00:43:57,350
like one field here and the other
1308
00:43:57,350 —> 00:43:59,058
one, like directly adjacent to it,
1309
00:43:59,400 —> 00:44:01,682
which kind of like Excel,
1310
00:44:01,882 —> 00:44:04,968
Excel was so helpful in these cases.
1311
00:44:07,190 —> 00:44:08,612
Well, Chris we’ve got
1312
00:44:08,812 —> 00:44:09,726
we’ll wrap up,
1313
00:44:09,926 —> 00:44:12,270
we’ve got a question from Jan from the
1314
00:44:12,270 —> 00:44:13,417
community asking
1315
00:44:13,617 —> 00:44:14,990
how do you share the
1316
00:44:15,190 —> 00:44:16,570
dashboard with clients?
1317
00:44:16,570 —> 00:44:19,158
Do you give them access to the base?
1318
00:44:19,358 —> 00:44:21,458
And then also to explain F two f
1319
00:44:22,290 —> 00:44:26,236
Yes, well, a lot of it is face to face,
1320
00:44:26,436 —> 00:44:29,980
we don’t share, so if we get a client
1321
00:44:29,980 —> 00:44:32,958
into another table would be
1322
00:44:33,490 —> 00:44:35,637
if we are able to sync the data
1323
00:44:35,837 —> 00:44:38,130
and kind of like isolate it, then yes,
1324
00:44:38,130 —> 00:44:40,073
if they are on Airtable, we could
1325
00:44:40,273 —> 00:44:42,310
we don’t typically usually we have our
1326
00:44:42,310 —> 00:44:42,995
weekly calls
1327
00:44:43,195 —> 00:44:44,775
and we’ll go through dashboard
1328
00:44:44,975 —> 00:44:46,250
show them and go through it.
1329
00:44:46,250 —> 00:44:48,468
So it is more a lot of it is face to face.
1330
00:44:48,690 —> 00:44:50,851
We’ve shared views in the past,
1331
00:44:51,051 —> 00:44:53,708
we don’t share the dashboards themselves.
1332
00:44:53,990 —> 00:44:55,999
But we share snapshots
1333
00:44:56,199 —> 00:44:57,806
of the dashboards,
1334
00:44:58,006 —> 00:45:00,930
which is kind of like a workaround.
1335
00:45:00,930 —> 00:45:02,667
So we basically just
1336
00:45:02,867 —> 00:45:05,156
if we wanted to share this,
1337
00:45:05,356 —> 00:45:07,530
we could basically just do a
1338
00:45:07,530 —> 00:45:09,070
full page screenshots,
1339
00:45:09,270 —> 00:45:11,503
which is that so screen capturing
1340
00:45:11,703 —> 00:45:13,060
process and then we can
1341
00:45:13,060 —> 00:45:14,158
just share this.
1342
00:45:14,390 —> 00:45:17,494
So that’s the way around it.
1343
00:45:17,694 —> 00:45:19,268
So it’s a static
1344
00:45:19,890 —> 00:45:20,940
piece of information
1345
00:45:21,140 —> 00:45:22,236
at that point in time.
1346
00:45:22,436 —> 00:45:23,880
If they want to go through it,
1347
00:45:23,880 —> 00:45:24,873
we have our calls
1348
00:45:25,073 —> 00:45:26,920
and we can we can do like a quick
1349
00:45:27,120 —> 00:45:28,320
15 minute session just to
1350
00:45:28,320 —> 00:45:29,101
walk through it
1351
00:45:29,301 —> 00:45:30,592
if they have any questions
1352
00:45:30,792 —> 00:45:32,380
but yeah typically we won’t add them
1353
00:45:32,380 —> 00:45:35,058
to the bases if the bases have
1354
00:45:35,590 —> 00:45:36,558
too much data.
1355
00:45:38,490 —> 00:45:39,324
Very cool.
1356
00:45:39,524 —> 00:45:41,493
That’s awesome stuff Chris
1357
00:45:41,693 —> 00:45:44,820
thank you so much for sharing with us and
1358
00:45:44,820 —> 00:45:46,515
giving insight into how
1359
00:45:46,715 —> 00:45:48,841
real companies use Airtable,
1360
00:45:49,041 —> 00:45:49,980
what’s been the
1361
00:45:49,980 —> 00:45:51,472
impression of the team
1362
00:45:51,672 —> 00:45:54,048
as they’ve been interacting with this?
1363
00:45:56,390 —> 00:45:57,918
Well it’s
1364
00:45:58,590 —> 00:45:59,317
it’s picking up,
1365
00:45:59,517 —> 00:46:00,591
they see the value in it,
1366
00:46:00,791 —> 00:46:02,180
they’re like it would be difficult to
1367
00:46:02,180 —> 00:46:03,259
not look at it
1368
00:46:03,459 —> 00:46:05,648
and not see the value in it.
1369
00:46:06,180 —> 00:46:08,138
I think that the real challenge
1370
00:46:08,338 —> 00:46:09,338
is actually getting
1371
00:46:10,180 —> 00:46:12,049
getting people to start inputting
1372
00:46:12,249 —> 00:46:13,249
the data and being
1373
00:46:13,460 —> 00:46:15,838
like interested in putting the data, so
1374
00:46:16,180 —> 00:46:17,512
it’s not part of your
1375
00:46:17,712 —> 00:46:18,908
normal job description
1376
00:46:19,480 —> 00:46:21,538
right? So it
1377
00:46:22,980 —> 00:46:24,958
getting people into the mindset of
1378
00:46:25,158 —> 00:46:27,110
oh you know what, I’ve got this data,
1379
00:46:27,110 —> 00:46:29,958
how can I make better use of it?
1380
00:46:30,280 —> 00:46:32,105
Because we usually get data
1381
00:46:32,305 —> 00:46:33,925
from the work that we do,
1382
00:46:34,125 —> 00:46:35,350
like whether it’s like
1383
00:46:35,350 —> 00:46:37,423
floor areas and floor plan
1384
00:46:37,623 —> 00:46:41,010
or like quantities that we have to review.
1385
00:46:41,010 —> 00:46:43,788
Like schedules of doors and windows,
1386
00:46:43,988 —> 00:46:46,720
which is really who really cares about
1387
00:46:46,720 —> 00:46:47,248
that but
1388
00:46:47,480 —> 00:46:49,089
in terms of like itemizing
1389
00:46:49,289 —> 00:46:51,378
the data and being able to review it,
1390
00:46:51,480 —> 00:46:52,376
it’s super useful
1391
00:46:52,576 —> 00:46:53,321
and grouping it
1392
00:46:53,521 —> 00:46:54,960
and having it organized by types.
1393
00:46:54,960 —> 00:46:56,937
Like I’ve done it in the past
1394
00:46:57,137 —> 00:46:58,704
and like I can’t imagine
1395
00:46:58,904 —> 00:47:00,140
not doing it. Like I’ve
1396
00:47:00,140 —> 00:47:01,134
had to do it with
1397
00:47:01,334 —> 00:47:02,654
pivot tables in excel once
1398
00:47:02,854 —> 00:47:04,540
and I wanted to pull my hair out.
1399
00:47:04,540 —> 00:47:07,458
And I did it twice in one year
1400
00:47:07,780 —> 00:47:09,931
so doing in Airtable was
1401
00:47:10,131 —> 00:47:13,248
obviously a better solution but yeah.
1402
00:47:14,080 —> 00:47:17,058
Cool. Yeah that’s always the issue is
1403
00:47:17,258 —> 00:47:18,810
it’s only as good as
1404
00:47:19,010 —> 00:47:20,518
the data that’s in it.
1405
00:47:20,540 —> 00:47:23,558
Sorry I’ve got I’ve got a small visitor
1406
00:47:24,280 —> 00:47:26,248
Welcome
1407
00:47:28,170 —> 00:47:29,028
Junior.
1408
00:47:31,080 —> 00:47:31,548
All right,
1409
00:47:33,910 —> 00:47:35,197
alright, very good.
1410
00:47:35,397 —> 00:47:36,312
We’ll move on.
1411
00:47:36,512 —> 00:47:38,990
Thank you Chris for sharing that with us.
1412
00:47:38,990 —> 00:47:41,744
Final plug for our BuiltOnAir community,
1413
00:47:41,944 —> 00:47:44,360
join us. Amazing people like Chris and
1414
00:47:44,360 —> 00:47:46,258
many other we have thousands of
1415
00:47:46,680 —> 00:47:48,321
people in our slack community.
1416
00:47:48,521 —> 00:47:50,400
We’d love to have you join us as well.
1417
00:47:50,400 —> 00:47:52,098
builtonair.com/join.
1418
00:47:52,298 —> 00:47:54,390
Get in the slack community.
1419
00:47:54,390 —> 00:47:56,459
Subscribe to the newsletter.
1420
00:47:56,659 —> 00:47:58,441
Get up to date on all the
1421
00:47:58,641 —> 00:48:00,080
new happenings when the
1422
00:48:00,080 —> 00:48:01,581
podcast is released
1423
00:48:01,781 —> 00:48:03,549
and all that fun stuff.
1424
00:48:03,749 —> 00:48:06,240
So we’d love to have you join us if
1425
00:48:06,240 —> 00:48:08,048
you’re not already in our community,
1426
00:48:08,660 —> 00:48:11,080
we will wrap up with Kamille
1427
00:48:11,280 —> 00:48:14,538
walking through some Google drive stuff.
1428
00:48:15,370 —> 00:48:16,548
There you go.
1429
00:48:16,870 —> 00:48:17,938
Is my screen up?
1430
00:48:18,570 —> 00:48:19,538
Yep. Okay.
1431
00:48:20,270 —> 00:48:21,938
So I
1432
00:48:22,570 —> 00:48:24,966
am again one of the very few
1433
00:48:25,166 —> 00:48:28,560
people that will be affected by Airtable’s
1434
00:48:28,560 —> 00:48:31,828
move away from permanent attachment links,
1435
00:48:33,170 —> 00:48:34,568
you know, being reliable
1436
00:48:34,768 —> 00:48:36,009
outside of Airtable
1437
00:48:36,209 —> 00:48:37,641
if you’re using the API to
1438
00:48:37,841 —> 00:48:39,034
grab a static link
1439
00:48:39,234 —> 00:48:40,612
to an attachment image.
1440
00:48:40,812 —> 00:48:42,110
It’s not gonna work after
1441
00:48:42,110 —> 00:48:42,838
November.
1442
00:48:43,370 —> 00:48:46,748
And because the way my old website was,
1443
00:48:47,570 —> 00:48:48,749
you know, set up,
1444
00:48:48,949 —> 00:48:51,038
I was storing all of my images in
1445
00:48:51,370 —> 00:48:53,268
Airtable’s attachment fields
1446
00:48:53,400 —> 00:48:55,638
and pulling those static
1447
00:48:56,170 —> 00:48:58,297
URLs to display them on my website.
1448
00:48:58,497 —> 00:49:00,120
Well I have to think through a
1449
00:49:00,120 —> 00:49:02,115
different way of organizing
1450
00:49:02,315 —> 00:49:02,886
my stuff
1451
00:49:03,086 —> 00:49:04,124
and I remembered
1452
00:49:04,324 —> 00:49:05,810
that I basically store all
1453
00:49:05,810 —> 00:49:08,448
of my files on Google drive anyway
1454
00:49:08,870 —> 00:49:11,361
so I have been going through
1455
00:49:11,561 —> 00:49:13,987
the process of transitioning
1456
00:49:14,187 —> 00:49:15,720
my methodology to
1457
00:49:15,720 —> 00:49:17,638
keeping all of my stuff on
1458
00:49:18,070 —> 00:49:19,135
Google drive
1459
00:49:19,335 —> 00:49:22,113
and associating each of my files
1460
00:49:22,313 —> 00:49:24,370
with the relevant project.
1461
00:49:24,370 —> 00:49:25,815
So my file structure
1462
00:49:26,015 —> 00:49:27,833
for Google drive is set up
1463
00:49:28,033 —> 00:49:29,790
where I have a portfolio top
1464
00:49:29,790 —> 00:49:30,628
level folder,
1465
00:49:31,070 —> 00:49:33,007
and Airtable’s reading that folder
1466
00:49:33,207 —> 00:49:34,120
and pulling it in
1467
00:49:34,320 —> 00:49:35,570
through their native Google
1468
00:49:35,570 —> 00:49:37,159
drive integration sync
1469
00:49:37,359 —> 00:49:39,169
which is very very helpful
1470
00:49:39,369 —> 00:49:40,770
and I’m just gonna talk
1471
00:49:40,770 —> 00:49:42,604
through a couple of things
1472
00:49:42,804 —> 00:49:44,294
that I’ve done to help
1473
00:49:44,494 —> 00:49:45,920
the process along and my
1474
00:49:45,920 —> 00:49:48,338
Interface that I used to control which
1475
00:49:48,690 —> 00:49:51,248
images will eventually appear on my site.
1476
00:49:51,370 —> 00:49:52,138
So
1477
00:49:52,570 —> 00:49:55,373
when you sync into Airtable
1478
00:49:55,573 —> 00:49:58,280
you get A URL, or not a URL
1479
00:49:58,280 —> 00:50:00,928
a file path of the top level folder
1480
00:50:01,330 —> 00:50:02,750
that you’ve selected to sync.
1481
00:50:02,950 —> 00:50:04,368
And then all of the sub folders
1482
00:50:04,568 —> 00:50:05,100
leading into the
1483
00:50:05,100 —> 00:50:05,978
actual file.
1484
00:50:06,660 —> 00:50:09,055
I’m using a combination of
1485
00:50:09,255 —> 00:50:11,538
find and Rejex to pull out
1486
00:50:11,960 —> 00:50:13,414
pieces of information.
1487
00:50:13,614 —> 00:50:16,190
So I have a very regulated file structure.
1488
00:50:16,190 —> 00:50:19,130
I put everything by the project type.
1489
00:50:19,330 —> 00:50:20,994
It’s either urban planning
1490
00:50:21,194 —> 00:50:22,019
or it’s Airtable
1491
00:50:22,219 —> 00:50:24,339
or its graphic design or something.
1492
00:50:24,539 —> 00:50:26,520
That’s the first sub folder and then
1493
00:50:26,520 —> 00:50:27,858
the second sub folder
1494
00:50:28,058 —> 00:50:30,019
is going to be the project name.
1495
00:50:30,219 —> 00:50:31,490
And then from there it’s
1496
00:50:31,490 —> 00:50:32,633
a free for all because
1497
00:50:32,833 —> 00:50:33,860
for planning projects
1498
00:50:34,060 —> 00:50:35,230
I have way more attachments.
1499
00:50:35,230 —> 00:50:36,361
Some of them are images.
1500
00:50:36,561 —> 00:50:37,487
Some of them are pdf.
1501
00:50:37,687 —> 00:50:38,810
Some of them are working files
1502
00:50:38,810 —> 00:50:40,738
like illustrator or sketch up.
1503
00:50:41,160 —> 00:50:42,449
For Airtable projects,
1504
00:50:42,649 —> 00:50:43,976
it’s only gonna be images
1505
00:50:44,176 —> 00:50:45,250
and there’s not gonna be
1506
00:50:45,250 —> 00:50:46,818
those sub folders. So
1507
00:50:47,960 —> 00:50:49,198
my last
1508
00:50:50,160 —> 00:50:51,950
formula field is a little bit
1509
00:50:52,150 —> 00:50:53,000
more complicated
1510
00:50:53,200 —> 00:50:55,328
to get what the name of the project is.
1511
00:50:55,760 —> 00:50:57,426
I’m not going to explain this
1512
00:50:57,626 —> 00:50:59,840
in detail because this would take forever.
1513
00:50:59,840 —> 00:51:02,094
But essentially I’m saying
1514
00:51:02,294 —> 00:51:04,915
if it’s urban planning project,
1515
00:51:05,115 —> 00:51:06,690
it probably has a sub
1516
00:51:06,690 —> 00:51:08,981
folder that I have to parse out
1517
00:51:09,181 —> 00:51:10,238
and get just what
1518
00:51:10,560 —> 00:51:12,298
the name of the project is.
1519
00:51:12,450 —> 00:51:13,188
If it’s
1520
00:51:13,560 —> 00:51:14,758
a Airtable project,
1521
00:51:14,958 —> 00:51:17,266
it probably doesn’t have a sub folder.
1522
00:51:17,466 —> 00:51:18,480
And it’s more simple
1523
00:51:18,480 —> 00:51:19,818
to get that the project name is.
1524
00:51:20,460 —> 00:51:21,583
So at the end of the day
1525
00:51:21,783 —> 00:51:22,745
I have a formula field
1526
00:51:22,945 —> 00:51:23,970
that just spits out what the
1527
00:51:23,970 —> 00:51:26,738
name of the project is based on the
1528
00:51:27,060 —> 00:51:29,211
one of the folders in the file path.
1529
00:51:29,411 —> 00:51:31,600
And then I have a simple automation that
1530
00:51:31,600 —> 00:51:33,872
will take that and copy and paste it
1531
00:51:34,072 —> 00:51:35,828
into the link to project field.
1532
00:51:36,360 —> 00:51:37,278
And that’s what happens.
1533
00:51:38,460 —> 00:51:40,827
Then if we take a look at my
1534
00:51:41,027 —> 00:51:42,588
demo website again,
1535
00:51:42,788 —> 00:51:44,970
I was building this in Glide.
1536
00:51:44,970 —> 00:51:47,092
It hasn’t really gone live yet.
1537
00:51:47,292 —> 00:51:49,064
But I’m either going to use
1538
00:51:49,264 —> 00:51:50,310
this thing or use a
1539
00:51:50,310 —> 00:51:51,762
very, very similar process
1540
00:51:51,962 —> 00:51:53,828
to what I’m showing here. And you can
1541
00:51:54,260 —> 00:51:55,943
see that I have one image
1542
00:51:56,143 —> 00:51:57,242
that will show up
1543
00:51:57,442 —> 00:51:59,310
when you’re looking at a grid of
1544
00:51:59,310 —> 00:52:00,556
all of my projects.
1545
00:52:00,756 —> 00:52:01,893
And again it will,
1546
00:52:02,093 —> 00:52:04,230
it’ll appear here. But if I look at a
1547
00:52:04,230 —> 00:52:05,820
gallery of images,
1548
00:52:06,020 —> 00:52:07,911
I have a lot of images
1549
00:52:08,111 —> 00:52:10,060
that are also associated.
1550
00:52:10,060 —> 00:52:12,218
So the way I accomplished that
1551
00:52:12,640 —> 00:52:15,618
in my setup is to have a column for
1552
00:52:16,050 —> 00:52:18,085
a check box that should this
1553
00:52:18,285 —> 00:52:20,032
image appear on the site?
1554
00:52:20,232 —> 00:52:21,500
And is this image the
1555
00:52:21,500 —> 00:52:22,428
cover image?
1556
00:52:22,950 —> 00:52:24,963
And the easiest way to go through
1557
00:52:25,163 —> 00:52:27,280
all of my files is to look at it in an
1558
00:52:27,280 —> 00:52:28,728
Interface. So
1559
00:52:29,150 —> 00:52:31,429
it’s a fairly simple setup.
1560
00:52:31,629 —> 00:52:33,919
I have a list of my projects
1561
00:52:34,119 —> 00:52:35,228
off to the left.
1562
00:52:35,750 —> 00:52:37,523
And then in the center view,
1563
00:52:37,723 —> 00:52:38,806
I just have simply
1564
00:52:39,006 —> 00:52:40,310
all I need to know is the
1565
00:52:40,310 —> 00:52:41,576
name of the project.
1566
00:52:41,776 —> 00:52:44,108
And then I have a bunch of number fields
1567
00:52:44,730 —> 00:52:46,928
to help me see
1568
00:52:47,450 —> 00:52:49,394
whether or not I think I have
1569
00:52:49,594 —> 00:52:51,009
enough images that are
1570
00:52:51,209 —> 00:52:52,680
marked as published and
1571
00:52:52,680 —> 00:52:54,794
whether or not I have a cover photo.
1572
00:52:54,994 —> 00:52:57,260
So I’ve gone in and unchecked one of these
1573
00:52:57,260 —> 00:52:59,228
boxes just so that you could see.
1574
00:52:59,550 —> 00:53:01,571
That’s what the use case is.
1575
00:53:01,771 —> 00:53:03,641
I only need one cover image
1576
00:53:03,841 —> 00:53:04,841
and it’s that one
1577
00:53:05,550 —> 00:53:07,009
and having this up at the top
1578
00:53:07,209 —> 00:53:08,820
just lets me know at a quick glance,
1579
00:53:08,820 —> 00:53:10,441
oh I forgot to fill this one in.
1580
00:53:10,641 —> 00:53:11,808
Let me go back and do that.
1581
00:53:12,450 —> 00:53:14,518
But with this layout
1582
00:53:14,718 —> 00:53:18,163
I’m able to look at the thumbnail.
1583
00:53:18,363 —> 00:53:19,480
Obviously the
1584
00:53:19,480 —> 00:53:21,649
thumbnails pulled in from the sync
1585
00:53:21,849 —> 00:53:24,010
are very small versions of the image.
1586
00:53:24,010 —> 00:53:25,604
So it’s I can’t really
1587
00:53:25,804 —> 00:53:27,343
see it in all its glory,
1588
00:53:27,543 —> 00:53:29,400
but if I wanted to view it in
1589
00:53:29,400 —> 00:53:31,355
full I could click the button
1590
00:53:31,555 —> 00:53:34,118
that comes along with the integration and
1591
00:53:34,350 —> 00:53:36,048
view the image
1592
00:53:36,130 —> 00:53:36,728
you know
1593
00:53:37,450 —> 00:53:37,818
it
1594
00:53:38,250 —> 00:53:40,258
larger in case I have very similar
1595
00:53:40,458 —> 00:53:41,238
looking images
1596
00:53:41,438 —> 00:53:42,798
and I need to pick which one
1597
00:53:42,900 —> 00:53:44,808
is the one I have that button there.
1598
00:53:45,250 —> 00:53:46,457
I also have the name
1599
00:53:46,657 —> 00:53:47,807
of the file in there.
1600
00:53:48,007 —> 00:53:49,560
I’ve been considering whether or
1601
00:53:49,560 —> 00:53:51,670
not to add another column
1602
00:53:51,870 —> 00:53:54,118
for caption because sometimes
1603
00:53:54,450 —> 00:53:56,204
you know the name of the image.
1604
00:53:56,404 —> 00:53:57,475
If I haven’t gone in
1605
00:53:57,675 —> 00:53:58,920
and renamed something might
1606
00:53:58,920 —> 00:54:00,631
not be what I want to show as
1607
00:54:00,831 —> 00:54:02,289
the caption on my website.
1608
00:54:02,489 —> 00:54:03,580
So that may be the next
1609
00:54:03,580 —> 00:54:05,905
step for me in my file manager Interface.
1610
00:54:06,105 —> 00:54:08,060
Just adding a quick little column that
1611
00:54:08,060 —> 00:54:10,167
says caption and then telling
1612
00:54:10,367 —> 00:54:11,447
Glide to pull in
1613
00:54:11,647 —> 00:54:13,608
that field versus the file name.
1614
00:54:14,140 —> 00:54:15,947
And then of course my two
1615
00:54:16,147 —> 00:54:18,229
check boxes for whether or not
1616
00:54:18,429 —> 00:54:19,200
I want this to
1617
00:54:19,200 —> 00:54:20,218
appear on the site
1618
00:54:20,910 —> 00:54:22,047
and I have it grouped.
1619
00:54:22,247 —> 00:54:23,908
So here are the ones that I’ve said
1620
00:54:24,340 —> 00:54:26,747
I want to keep them in my Google drive
1621
00:54:26,947 —> 00:54:29,030
so I always have access to them but I
1622
00:54:29,030 —> 00:54:31,343
don’t necessarily need them on my website.
1623
00:54:31,543 —> 00:54:33,380
I wanted to make sure that all of the
1624
00:54:33,380 —> 00:54:35,398
good ones, the ones that are really gonna,
1625
00:54:35,940 —> 00:54:37,357
you know, pull people’s attention
1626
00:54:37,557 —> 00:54:38,688
are the ones that get published
1627
00:54:38,760 —> 00:54:41,598
and having it in an Interface means I can
1628
00:54:42,540 —> 00:54:46,008
focus in on the information I want to see
1629
00:54:46,340 —> 00:54:47,432
very, very quickly
1630
00:54:47,632 —> 00:54:49,141
and then switch in between
1631
00:54:49,341 —> 00:54:50,708
projects also very quickly.
1632
00:54:51,040 —> 00:54:52,995
So that’s pretty much it
1633
00:54:53,195 —> 00:54:55,520
for how I’ve laid everything out.
1634
00:54:55,720 —> 00:54:56,750
I showed the other
1635
00:54:56,750 —> 00:54:59,030
part of this Interface before,
1636
00:54:59,230 —> 00:55:00,986
which shows each project
1637
00:55:01,186 —> 00:55:02,450
and then information
1638
00:55:02,450 —> 00:55:04,002
about each one that allows me
1639
00:55:04,202 —> 00:55:05,608
to edit things really quickly.
1640
00:55:06,440 —> 00:55:08,964
But the file manager I think
1641
00:55:09,164 —> 00:55:10,829
is probably the one
1642
00:55:11,029 —> 00:55:13,020
I’m going to use the most
1643
00:55:13,020 —> 00:55:13,808
because
1644
00:55:14,440 —> 00:55:16,305
I might add as the project goes on,
1645
00:55:16,505 —> 00:55:18,490
I might make a new graphic that I want to
1646
00:55:18,490 —> 00:55:19,746
appear on the website
1647
00:55:19,946 —> 00:55:22,018
and I want to be able to review things
1648
00:55:22,640 —> 00:55:24,798
fast enough and make sure that
1649
00:55:24,998 —> 00:55:25,897
I have enough
1650
00:55:26,097 —> 00:55:28,108
that’s displayed on the website.
1651
00:55:30,340 —> 00:55:30,898
That’s it.
1652
00:55:32,440 —> 00:55:33,058
That’s cool.
1653
00:55:34,540 —> 00:55:36,031
I do think, I mean, I think
1654
00:55:36,231 —> 00:55:38,130
we’re just gonna see more and more of,
1655
00:55:38,130 —> 00:55:39,894
you know, Airtable’s the back end
1656
00:55:40,094 —> 00:55:42,140
and then some maybe something else for the
1657
00:55:42,140 —> 00:55:43,027
front end.
1658
00:55:43,227 —> 00:55:45,216
But this just showcases
1659
00:55:45,416 —> 00:55:47,638
how useful that scenario is,
1660
00:55:50,340 —> 00:55:53,598
awesome. Thank you Kamille.
1661
00:55:54,340 —> 00:55:55,038
Cool.
1662
00:55:55,130 —> 00:55:57,876
That wraps up our show for today.
1663
00:55:58,076 —> 00:56:01,288
Any final parts before we end our season?
1664
00:56:05,150 —> 00:56:06,367
I’m bummed we’re at the end
1665
00:56:06,567 —> 00:56:07,567
of the season.
1666
00:56:11,730 —> 00:56:13,211
Maybe actually take a vacation.
1667
00:56:13,411 —> 00:56:15,170
I don’t know, I haven’t done this summer.
1668
00:56:15,170 —> 00:56:15,738
I need to,
1669
00:56:17,830 —> 00:56:19,708
we’re going to stay here
1670
00:56:19,908 —> 00:56:21,898
and we’re gonna work nonstop
1671
00:56:22,230 —> 00:56:24,212
so that we have just the
1672
00:56:24,412 —> 00:56:26,608
coolest looking Interfaces.
1673
00:56:27,530 —> 00:56:30,128
That’s probably in the reality.
1674
00:56:32,130 —> 00:56:33,511
Okay. So for the previous
1675
00:56:33,711 —> 00:56:35,076
competitions that Airtable
1676
00:56:35,276 —> 00:56:36,440
has done the scripting one
1677
00:56:36,440 —> 00:56:37,698
and the
1678
00:56:38,130 —> 00:56:39,252
Custom Blocks one,
1679
00:56:39,452 —> 00:56:41,251
the entries were like publicly
1680
00:56:41,451 —> 00:56:42,930
accessible in like a gallery
1681
00:56:42,930 —> 00:56:43,805
kind of thing.
1682
00:56:44,005 —> 00:56:45,152
Are the Interfaces,
1683
00:56:45,352 —> 00:56:46,441
do we know if those
1684
00:56:46,641 —> 00:56:47,930
are going to be available?
1685
00:56:47,930 —> 00:56:50,508
I ask because we have a full month
1686
00:56:51,140 —> 00:56:52,579
sort of that we’re going
1687
00:56:52,779 —> 00:56:53,779
to be off and then
1688
00:56:54,030 —> 00:56:55,285
I think by the time
1689
00:56:55,485 —> 00:56:57,204
we come back with season 12
1690
00:56:57,404 —> 00:56:59,050
we might be able to do like a
1691
00:56:59,050 —> 00:57:00,710
just a review and looking through
1692
00:57:00,910 —> 00:57:02,270
some of the submissions. Maybe?
1693
00:57:02,270 —> 00:57:02,798
I don’t know.
1694
00:57:03,230 —> 00:57:05,342
I think a lot of people are sharing them
1695
00:57:05,542 —> 00:57:07,190
on the actual post in the community
1696
00:57:07,190 —> 00:57:07,738
because
1697
00:57:08,070 —> 00:57:09,831
I think Kuovonne had asked that question
1698
00:57:10,031 —> 00:57:11,020
to Jordan and she was like,
1699
00:57:11,020 —> 00:57:13,278
oh, I’d love if you just post it here too
1700
00:57:13,350 —> 00:57:14,869
hopefully we’ll have a
1701
00:57:15,069 —> 00:57:16,388
nice repository there.
1702
00:57:17,830 —> 00:57:20,520
Yeah. I’m curious to see what other people
1703
00:57:20,720 —> 00:57:22,890
do because I have I think a handful
1704
00:57:22,890 —> 00:57:25,706
of Interfaces that I personally use
1705
00:57:25,906 —> 00:57:27,798
myself that I’ve built and
1706
00:57:29,030 —> 00:57:30,522
I, the way I design things,
1707
00:57:30,722 —> 00:57:31,921
a lot of my stuff looks
1708
00:57:32,121 —> 00:57:33,120
similar because I have,
1709
00:57:33,120 —> 00:57:34,846
I’m very particular about the way
1710
00:57:35,046 —> 00:57:36,123
I want stuff laid out.
1711
00:57:36,323 —> 00:57:37,200
And so I am curious to
1712
00:57:37,200 —> 00:57:38,588
see how other people
1713
00:57:39,430 —> 00:57:40,545
set their stuff up.
1714
00:57:40,745 —> 00:57:42,261
Even if I have a completely
1715
00:57:42,461 —> 00:57:43,890
different use case like Chris
1716
00:57:43,890 —> 00:57:45,269
was showing with the way
1717
00:57:45,469 —> 00:57:46,730
you’ve done your chart.
1718
00:57:46,930 —> 00:57:48,430
It’s so simple and yet it never
1719
00:57:48,430 —> 00:57:50,009
occurred to me to
1720
00:57:50,209 —> 00:57:52,888
use a chart in that way. And so
1721
00:57:53,330 —> 00:57:57,603
now I want to see everybody’s stuff.
1722
00:57:57,803 —> 00:57:59,028
I’m excited.
1723
00:57:59,080 —> 00:58:00,618
We should just have like an
1724
00:58:00,818 —> 00:58:02,498
Interface share day or something.
1725
00:58:02,830 —> 00:58:04,096
Yeah, yeah, for sure.
1726
00:58:04,296 —> 00:58:05,438
We’ll go through it.
1727
00:58:05,638 —> 00:58:06,750
So cool. I’m gonna end,
1728
00:58:06,750 —> 00:58:08,086
I’m gonna end the show
1729
00:58:08,286 —> 00:58:09,784
and thankful for everybody
1730
00:58:09,984 —> 00:58:10,820
that participated,
1731
00:58:10,820 —> 00:58:12,909
we will be back with you in September.
1732
00:58:13,109 —> 00:58:14,109
Take care, everyone.
1733
00:58:15,130 —> 00:58:17,098
Thank you. Bye.